Administrative Associate | Healthcare Exp Needed! - #HJZ

Recruit Express Pte Ltd; Singapore; On-site; SGD 26,000 - 29,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an experienced Administrative Associate with a healthcare operations background to support the Home Care team in Singapore. The role covers administrative and operational tasks across client financial schemes, scheduling, reports, vendor coordination, inventory management, and MediSave-related processes.

Key responsibilities include handling MediFund/MediSave/eSMF claims coordination, data extraction for scheduling, audit schedules, and onboarding for eGIRO

Qualifications

• Minimum Nitec, Higher Nitec or Diploma in Business Administration, Management or related discipline.
• Minimum 2 years of healthcare operations experience.
• Proficient in Microsoft Office and Google Workspace.
• Good written and verbal communication skills.

Responsibilities

• Provide administrative support for clients' financial schemes and coordinate with external agencies for timely claims submission.
• Extract, monitor and consolidate data to support scheduling of client review assessments.
• Maintain audit schedules and coordinate with stakeholders to keep documentation up to date.
• Support onboarding for eGIRO payment arrangements.
• Maintain learning calendars, training materials and weekly document submissions.
• Create, maintain and update automated reports and interactive dashboards.
• Coordinate vendor contracts and documentation, and manage appointments between vendors and clients.
• Maintain reports covering operations, vendors, expenses and administrative activities.
• Raise purchase orders for equipment and inventory and manage restocking and distribution.
• Support MediSave-related systems and processes for Home Health clients.
• Prepare ad-hoc operational reports and provide administrative support to the Home Care operations team.

Skills

Healthcare operations

Communication skills

Independent work

Multitasking

Education

Nitec / Higher Nitec / Diploma in Business Administration or related

Tools

Microsoft Office

Google Workspace

Job description

Location: Ang Mo Kio
Salary: $2,300 – $2,600/month
Monday to Friday, Office Hours

Job Overview

We are looking for an experienced Administrative Associate with a healthcare operations background to support the Home Care team.

This role provides administrative and operational support across client financial schemes, scheduling, reporting, vendor coordination, inventory management and healthcare-related processes!

Key Responsibilities

Healthcare Operations & Administration

• Provide administrative support for clients' financial schemes, including MediFund, MediSave and eSMF, and coordinate with external agencies for timely claims submission.

• Extract, monitor and consolidate data to support scheduling of client review assessments.

• Maintain audit schedules and coordinate with relevant stakeholders to ensure documentation is accurate and up to date.

• Support client onboarding for eGIRO payment arrangements.

• Maintain learning calendars, training materials and weekly document submissions.

• Create, maintain and update automated reports and interactive dashboards.

Vendor & Appointment Coordination

• Create, compile and maintain vendor contracts and documentation.

• Coordinate appointments between vendors and clients to ensure services are scheduled and completed on time.

• Maintain regular reports covering operations, vendors, expenses and administrative activities.

Inventory & Procurement

• Raise Purchase Orders (POs) for equipment and inventory.

• Coordinate receiving, restocking and distribution of supplies.

• Support inventory self-collection arrangements for Home Care frontline staff.

MediSave Operations

• Work closely with internal and external stakeholders to support MediSave-related systems and processes for Home Health clients.

Other Administrative Duties

• Prepare ad-hoc operational reports and provide administrative support to the Home Care operations team as required.

Requirements

• Minimum Nitec, Higher Nitec or Diploma in Business Administration, Management or a related discipline.

• Minimum 2 years of healthcare operations experience (e.g. healthcare, home care, community care, clinic or medical operations).

• Proficient in Microsoft Office and Google Workspace applications.

• Comfortable handling data, reports, documentation and coordination across multiple stakeholders.

• Good written and verbal communication skills.

• Able to work independently, manage multiple priorities and demonstrate initiative.

We regret to inform that only suitable candidates will be shortlisted for an interview.