Admin Associate | Healthcare - #HJZ

Recruit Express Pte Ltd; Singapore; On-site; SGD 26,000 - 29,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an experienced Administrative Associate with a healthcare operations background to support the Home Care team in Singapore. This role provides administrative and operational support across client financial schemes, scheduling, reporting, vendor coordination, inventory management and healthcare-related processes!

You will work with internal teams and external agencies to coordinate claims, onboarding for eGIRO, manage calendars, produce automated reports and

Qualifications

• Minimum Nitec, Higher Nitec or Diploma in Business Administration, Management or a related discipline.
• Minimum 2 years of healthcare operations experience (e.g. healthcare, home care, community care, clinic or medical operations).
• Proficient in Microsoft Office and Google Workspace applications.
• Comfortable handling data, reports, documentation and coordination across multiple stakeholders.
• Good written and verbal communication skills.
• Able to work independently, manage multiple priorities and demonstrate initiative.

Responsibilities

• Provide administrative support for healthcare operations and client financial schemes.
• Coordinate scheduling and data extraction for client reviews.
• Maintain audit schedules and documentation accuracy.
• Support onboarding for eGIRO payment arrangements.
• Maintain learning calendars, training materials and reports.
• Create, maintain and update automated reports and dashboards.
• Coordinate vendor contracts and documentation.
• Schedule appointments between vendors and clients.
• Monitor operations, vendors, expenses and administrative activities.
• Raise POs for equipment and inventory.
• Support MediSave-related systems and processes.
• Prepare ad-hoc operational reports for Home Care operations.

Skills

MS Office

Google Workspace

Data handling

Stakeholder coordination

Education

Nitec/ Higher Nitec or Diploma in related field

Job description

Location: Ang Mo Kio
Salary: $2,300 – $2,600/month
Monday to Friday, Office Hours

Job Overview

We are looking for an experienced Administrative Associate with a healthcare operations background to support the Home Care team.

This role provides administrative and operational support across client financial schemes, scheduling, reporting, vendor coordination, inventory management and healthcare-related processes!

Key Responsibilities

Healthcare Operations & Administration

• Provide administrative support for clients' financial schemes, including MediFund, MediSave and eSMF, and coordinate with external agencies for timely claims submission.

• Extract, monitor and consolidate data to support scheduling of client review assessments.

• Maintain audit schedules and coordinate with relevant stakeholders to ensure documentation is accurate and up to date.

• Support client onboarding for eGIRO payment arrangements.

• Maintain learning calendars, training materials and weekly document submissions.

• Create, maintain and update automated reports and interactive dashboards.

Vendor & Appointment Coordination

• Create, compile and maintain vendor contracts and documentation.

• Coordinate appointments between vendors and clients to ensure services are scheduled and completed on time.

• Maintain regular reports covering operations, vendors, expenses and administrative activities.

Inventory & Procurement

• Raise Purchase Orders (POs) for equipment and inventory.

• Coordinate receiving, restocking and distribution of supplies.

• Support inventory self-collection arrangements for Home Care frontline staff.

MediSave Operations

• Work closely with internal and external stakeholders to support MediSave-related systems and processes for Home Health clients.

Other Administrative Duties

• Prepare ad-hoc operational reports and provide administrative support to the Home Care operations team as required.

Requirements

• Minimum Nitec, Higher Nitec or Diploma in Business Administration, Management or a related discipline.

• Minimum 2 years of healthcare operations experience (e.g. healthcare, home care, community care, clinic or medical operations).

• Proficient in Microsoft Office and Google Workspace applications.

• Comfortable handling data, reports, documentation and coordination across multiple stakeholders.

• Good written and verbal communication skills.

• Able to work independently, manage multiple priorities and demonstrate initiative.

We regret to inform that only suitable candidates will be shortlisted for an interview.