Administrative Associate (6 Month Contract)

NTUC FAIRPRICE CO-OPERATIVE LTD; Singapore; On-site; SGD 22,000 - 39,000; Full time

Job summary

NTUC FAIRPRICE CO-OPERATIVE LTD is seeking a logistics-oriented professional to join our distribution centre team. The role combines hands-on work at the warehouse with reporting and coordination, tracking stock and supplier claims, and supporting quality checks to ensure smooth supply to stores.

You will match orders and invoices, extract daily SAP reports, coordinate inspections, and work closely with suppliers, transporters and internal teams.

Qualifications

• Diploma or Higher Nitec in Logistics, Supply Chain, Business Administration or a related field.
• 1–2 years’ experience in warehouse operations, fresh produce, FMCG distribution or admin support preferred.
• Comfortable using Excel.
• Organised, accurate and able to handle multiple tasks.
• Willing to work on-site in a cold-chain distribution centre.
• Occasional Saturday duties may be required.

Responsibilities

• Match purchase orders, delivery orders and invoices and prepare documents for Finance.
• Track supplier credit notes, returns, write-offs and resolve issues.
• Extract SAP and warehouse reports and share stock updates with Buyers.
• Support receiving and quality checks at the distribution centre and sort non-conforming produce.
• Coordinate Singapore Food Agency inspections and prepare shipment documents.
• Collaborate with suppliers, transporters, service providers and internal teams to resolve operational issues.

Skills

Excel

Clear communication

Organised

Education

Diploma in Logistics

Higher Nitec in related field

Tools

SAP

Job description

This position is located at 7 Sunview Rd, Singapore 627618 and will require to be on site 5 days a week.

Position Summary

Help keep fresh produce moving from suppliers through our distribution centre and into stores. In this role, you'll combine hands-on work at the distribution centre with reporting and coordination. You'll track stock and supplier claims, support quality checks, and help resolve issues before they affect supply.

What you'll do

• Match purchase orders, delivery orders and invoices, and prepare accurate documents for Finance.
• Track supplier credit note claims, returns, write-offs and sorting cases through to resolution.
• Extract daily SAP and warehouse system reports, and share stock availability and supply updates with Buyers.
• Support receiving and quality checks at the distribution centre, including sorting non-conforming produce.
• Coordinate Singapore Food Agency inspections and prepare the required shipment documents.
• Work with suppliers, transporters, service providers and internal teams to follow up on operational issues.

What we’re looking for

• Diploma or Higher Nitec in Logistics, Supply Chain, Business Administration or a related field.
• Ideally 1-2 years' experience in warehouse operations, fresh produce, FMCG distribution or administrative support. Relevant fresh graduates are welcome to apply.
• Comfortable using Excel
• Organised, accurate and able to follow through on several tasks at once.
• Clear communication skills and willingness to work on-site in a cold-chain distribution centre.
• Able to support occasional Saturday duties when scheduled.