Administrative Assistant – Renovation Company

SG LIVINGHUB ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

SG LIVINGHUB ENGINEERING PTE. LTD. in Singapore seeks an Administrative Assistant to support daily operations of our fast-paced renovation firm. You will handle admin tasks, coordinate project schedules, manage client communications, and assist both field and office teams.

This role requires strong organization, excellent written and verbal communication, and proficiency in Microsoft Office. You will assist with meetings, site visits, invoicing, vendor coordination, and maintaining project files.

Qualifications

• Strong organizational skills and time management.
• Excellent verbal and written communication.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and work independently in a dynamic environment.
• Familiarity with renovation/construction terminology is an asset.

Responsibilities

• Office Administration & Support: Answering phones, emails, client inquiries; scheduling meetings, site visits, and project timelines; maintaining filing systems.
• Project Coordination: Assisting project managers with job files, tracking documentation, coordinating with contractors, suppliers and clients; updating schedules.
• Financial & Billing Tasks: Preparing quotes, invoices, purchase orders; handling AP/AR or liaising with bookkeeper; tracking budgets and expenses.
• Client Communication & Service: Being the first point of contact for client questions; sending progress updates; supporting sales with proposals or follow-ups.
• HR & Contractor Management: Onboarding subcontractors; tracking hours, payroll support, and health/safety compliance.
• Marketing & Online Presence: Managing social media pages or updating the website; assisting with campaigns and project photos.

Skills

Organizational skills

Communication skills

Microsoft Office

Multitasking

Independent worker

Job description

Job Description & Requirements

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

•Working days : 5.5 - 6 days

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support
   • Answering phones, emails, and client inquiries.
   • Scheduling meetings, site visits, and project timelines.
   • Managing office supplies, filing systems, and general upkeep of administrative tools.
2. Project Coordination
   • Assisting project managers by preparing job files and tracking project documentation.
   • Coordinating with contractors, suppliers, and clients.
   • Updating project schedules and making sure deadlines are on track.
   • Monitoring permits, inspections, and compliance documentation.
3. Financial & Billing Tasks
   • Preparing quotes, invoices, and purchase orders.
   • Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
   • Keeping track of budgets and expenses for each project.
4. Client Communication & Service
   • Acting as the first point of contact for client questions or issues.
   • Sending out progress updates and documentation to clients.
   • Supporting the sales team with proposals or follow-ups.
5. HR & Contractor Management
   • Onboarding subcontractors and ensuring licenses/insurance are up to date.
   • Tracking worker hours, payroll support, and health/safety compliance.
6. Marketing & Online Presence (in smaller companies)
   • Managing social media pages or updating the website.
   • Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

• Previous administrative experience, preferably in construction, renovation, or trades.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work independently in a dynamic environment.
• Familiarity with renovation/construction terminology is an asset.