Administrative Assistant (Audit Support)

ALLIANCE ASSURANCE PAC; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Alliance Assurance PAC in Singapore is seeking an Administrative Assistant to support the audit team with daily documentation and workflow management.

You will organise, scan, print and file audit documents, maintain client records, liaise with clients for required materials, and assist with invoices and general office tasks. Strong organisation and communication skills, proficiency in Word/Excel, and attention to detail will help you thrive in this busy, practitioner-led firm.

Qualifications

• Minimum GCE N/O-Level or equivalent.
• Prior administrative or clerical experience to enhance task efficiency.
• Proficient in Microsoft Word and Excel to prepare and manage audit documents.
• Strong organisational and time-management skills to handle multiple tasks effectively.
• Attention to detail to ensure accuracy in documentation and records.
• Effective communication skills to liaise with auditors and clients.
• Ability to work independently and manage multiple priorities.
• Familiarity with accounting or audit environments is advantageous but not required.

Responsibilities

• Manage day-to-day administrative tasks to facilitate audit operations
• Prepare, organise, scan, print, and file audit documents
• Maintain filing systems for client and audit documents
• Follow up with clients to obtain necessary documents
• Prepare letters, schedules, and audit-related reports
• Coordinate sending audit confirmations and correspondence
• Track engagements and client requests to support timely completion
• Assist in preparing invoices, quotations, and general admin matters
• Maintain and update client records and internal databases
• Provide general office support to the team
• Perform other admin duties assigned by management

Skills

Administrative experience

Organizational skills

Time management

Attention to detail

Communication

Education

GCE N/O-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Company Overview

Alliance Assurance PAC is a practitioner-led audit firm specializing in statutory audits for SMEs and subsidiaries of listed companies in retail, manufacturing, and construction. We combine technical rigor with personalized service and value mentorship and growth.

Job Summary

You will provide administrative and operational support to the audit team, ensuring efficient handling of documentation and day-to-day audit engagement requirements.

Responsibilities

• Support the audit team by managing day-to-day administrative tasks to facilitate smooth audit operations


• Prepare, organise, scan, print, and file audit-related documents to maintain accurate records


• Maintain electronic and physical filing systems for client and audit documents to ensure easy retrieval


• Assist auditors by following up with clients to obtain necessary documents and information for audit engagements


• Prepare and format letters, schedules, reports, and other documents as requested by the audit team


• Coordinate sending audit confirmations and correspondence to clients and relevant parties


• Track audit engagements, outstanding documents, and client requests to support timely completion


• Assist in preparing invoices, quotations, and handling general administrative matters related to audits


• Maintain and update client records and internal administrative databases to ensure data accuracy


• Provide general office administrative support as needed to support team efficiency


• Perform other administrative and ad-hoc duties assigned by management to support audit functions

Required competencies and certifications

Minimum GCE N/O-Level or equivalent

Preferred competencies and qualifications

• Prior administrative or clerical experience to enhance task efficiency


• Proficient in Microsoft Word and Excel to prepare and manage audit documents


• Strong organisational and time-management skills to handle multiple tasks effectively


• Attention to detail to ensure accuracy in documentation and records


• Effective communication skills to liaise with auditors and clients


• Ability to work independently and manage multiple priorities


• Familiarity with accounting or audit environments is advantageous but not required