Administrative Assistant

HONG FA LOGISTICS & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 22,320 - 29,016; Full time

Job summary

HONG FA LOGISTICS & ENGINEERING PTE. LTD. is seeking an accounting/administrative professional to prepare, issue and process invoices in a timely manner.

You will verify supporting documents and maintain organized filing systems, ensuring accuracy in all invoice-related records. The role requires good communication, strong organizational skills, and the ability to work independently or as part of a team. Training will be provided for suitable candidates, and the position operates on a 5.5 day

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management abilities.
• Clear and effective written and verbal communication.
• Ability to work both independently and within a team.

Responsibilities

• Prepare, issue, and process invoices accurately and on time.
• Verify invoices and supporting documents for accuracy.
• Maintain filing and documentation of invoices and records.
• Liaise with customers, suppliers, and internal departments on invoice matters.
• Perform data entry and update records in the accounting system.
• Provide general administrative support as assigned.

Skills

MS Office

Excel

Organizational skills

Communication

Job description

Job Scope

• Prepare, issue, and process invoices accurately and on time.


• Verify invoices and supporting documents.


• Maintain proper filing and documentation of invoices and records.


• Liaise with customers, suppliers, and internal departments on invoice-related matters.


• Perform data entry and update records in the accounting system.


• Provide general administrative support as assigned.

Job Requirements

• Basic computer skills (Microsoft Office, especially Excel and Word).


• Good organizational and communication skills.


• Able to work independently and as part of a team.


• Can start work immediately.


• Prior administrative or invoicing experience is an advantage, but training will be provided for suitable candidates.


• 5.5 Day Work Week