Admin

MUBEST PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

MUBEST PTE. LTD. in Singapore seeks a diligent Project Administrative Support to assist the project team with daily admin tasks, coordinate materials orders, and maintain accurate documentation to ensure smooth project operations.

You will handle incoming calls, resolve project-related complaints, prepare notices and schedules, issue purchase orders, track orders, and maintain filing systems for easy retrieval and compliance.

Qualifications

• Experience providing administrative support to project teams.
• Strong organization and communication skills.
• Ability to coordinate procurement activities and maintain documentation.
• Proactive problem solving and attention to detail.

Responsibilities

• Perform administrative tasks to support project operations and team efficiency.
• Assist the Project team with daily activities to meet project timelines and objectives.
• Manage and resolve project-related complaints from external parties to maintain positive stakeholder relations.
• Prepare circulars, letters, notices, and weekly and monthly schedules to ensure clear communication and planning.
• Issue purchase orders and track outstanding orders to support procurement processes.
• Coordinate materials orders and deliveries while maintaining accurate records such as requisition forms and delivery orders.
• Organize and maintain filing systems for all project-related documents to ensure easy retrieval and compliance.
• Handle incoming calls and perform other ad hoc duties as assigned to support team needs.

Skills

Administrative support

Stakeholder coordination

Documentation

Complaint resolution

Purchase orders

Education

Diploma in Business Administration

Tools

Microsoft Office

Purchasing system

Job description

Job Summary

Support the Project team by managing administrative tasks, resolving project-related complaints, coordinating materials orders, and maintaining accurate documentation to ensure smooth project operations.

Responsibilities

• Perform administrative tasks to support project operations and team efficiency


• Assist the Project team with daily activities to meet project timelines and objectives


• Manage and resolve project-related complaints from external parties to maintain positive stakeholder relations


• Prepare circulars, letters, notices, and weekly and monthly schedules to ensure clear communication and planning


• Issue purchase orders and track outstanding orders to support procurement processes


• Coordinate materials orders and deliveries while maintaining accurate records such as requisition forms and delivery orders


• Organize and maintain filing systems for all project-related documents to ensure easy retrieval and compliance


• Handle incoming calls and perform other ad hoc duties as assigned to support team needs