Administrative Assistant

Element Materials Technology Ltd.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Element Materials Technology Ltd. is seeking an Administrator in Singapore to support data entry, filing, and report preparation. The role emphasizes accuracy and meticulous record-keeping within a global testing, inspection and certification business.

Responsibilities include inputting data from worksheets, proofreading for quality, generating client-facing reports, and maintaining orderly filing systems while assisting with general administrative duties.

Qualifications

• High-accuracy data entry required.
• Proficiency in Microsoft Office applications.
• Attention to detail in repetitive tasks.
• Basic math skills for data calculations.
• Strong verbal and written communication.
• Ability to stay focused during high-volume data entry.

Responsibilities

• Receive, review and register incoming job requests and test samples into the internal tracking system.
• Data input: transcribe raw testing data, calculations, and notes from worksheets into report templates.
• Quality control & proofreading: cross-check data against original documents to fix discrepancies.
• Report generation: compile data into client-facing reports and certificates of analysis.
• Filing & archiving: maintain organized digital and physical filing systems for data worksheets and reports.
• Status updates: provide quick updates on job status to the department manager.
• General admin: handle related administrative duties.

Skills

High-accuracy data entry

Microsoft Office

Attention to detail

Basic Math Skills

Verbal and written communication

Focused during high-volume tasks

Job description

Overview

Element has an opportunity for a Administrator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

Responsibilities

• Receive, review and register incoming job requests and test samples into the internal tracking system / database.
• Data Input: Accurately transcribe raw testing data, calculations, and technician notes from worksheets into formal report templates or databases.
• Quality Control & Proofreading: Cross-check entered data against original source documents to identify and correct discrepancies or typos before final review.
• Report Generation: Compile completed data into client-facing reports and certificates of analysis.
• Filling & Archiving: Maintain organized digital and physical filling systems for all raw data worksheets, chain-of-custody forms, and issued reports.
• Status Updates: Assist department manager by checking the database to provide quick updates on job status.
• General Admin: Handle related administrative duties.

Skills / Qualifications

• High-accuracy data entry
• Proficiency in Microsoft Office
• Attention to detail
• Basic Math Skills
• Professional verbal and written communication skills
• Ability to stay focused, engaged, and meticulous during high-volume, repetitive data entry tasks.

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Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.