Administrative and Operations Assistant

WORLD SCHOOL FUND PTE. LTD.; Singapore; On-site; SGD 25,000 - 27,000; Full time

Benefits offered by this job

Annual Leave

Parenting Leave

CPF Contributions

Training Provided

Supportive Working Environment

Job summary

WORLD SCHOOL FUND PTE. LTD. is seeking an Administrative and Operations Assistant to support daily administration, HR processes and operation tasks across our student care centres.

You will maintain records, coordinate schedules, assist with onboarding and offboarding, supervise activities, liaise with parents and staff, and help ensure a safe, efficient learning environment. Immediate start preferred.

Qualifications

• Minimum GCE O-Level qualification or equivalent; a Diploma would be an advantage.
• Experience in administration, HR support or the education sector preferred.
• Proficient in Microsoft Office applications including Word, Excel and Outlook.
• Good written and verbal communication skills required.
• Strong organisational, coordination and multitasking abilities.
• Able to maintain accurate records and handle confidential information professionally.
• Able to work independently and as part of a team.

Responsibilities

• Provide administrative support such as data entry, filing and record management.
• Prepare and maintain reports, correspondence and administrative documents.
• Handle enquiries from parents by phone, email and notices.
• Maintain student records, registration documents and attendance.
• Assist with programme scheduling and logistics.
• Monitor office supplies and inventory.
• Support HR tasks including recruitment, onboarding and leave management.
• Maintain HR and employee records and assist with scheduling and training.
• Coordinate with Centre Managers and teachers on operational matters.
• Provide classroom assistance or relief and supervise students as required.
• Coordinate events and liaise with vendors for operational needs.
• Assist with operational reporting and follow-up tasks.

Skills

Administrative support

HR support

Communication

Organisational skills

Teamwork

Education

GCE O-Level or equivalent

Diploma preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative and Operations Assistant

Job Title: Administrative and Operations Assistant

Job Description

We are looking for a dedicated, organised and responsible Administrative and Operations Assistant to support the daily administrative, human resource and operational functions of our student care centres.

The successful candidate will assist in maintaining accurate records, coordinating administrative activities, supporting HR processes and ensuring smooth day-to-day operations.

The role also involves working closely with management, teachers, parents and external stakeholders to maintain an efficient and supportive working environment.

Key Responsibilities

1. Administrative Support

• Handle daily administrative duties, including data entry, filing, documentation and record management.

• Prepare and maintain reports, correspondence and other administrative documents.

• Manage enquiries and communications with parents via phone, email and written notices.

• Maintain accurate student records, registration documents and attendance information.

• Assist with programme scheduling, coordination and logistical arrangements.

• Monitor office supplies, teaching materials and inventory.

• Support general office administration and ensure proper document organisation.

2. Human Resource Support

• Assist with recruitment activities, including arranging interviews and coordinating with candidates.

• Support employee onboarding and offboarding procedures.

• Maintain and update employee records and HR documentation.

• Monitor staff attendance, leave applications and timesheets.

• Assist with staff scheduling and manpower coordination.

• Support training arrangements, staff briefings and internal communications.

• Assist with other HR administrative matters as required.

3. Operational Support

• Support the smooth daily operations of the student care centres.

• Coordinate with Centre Managers, teachers and management on operational matters.

• Provide classroom assistance or relief support when required.

• Assist teachers in supervising students and ensuring their safety and well-being.

• Coordinate centre events, activities and programme arrangements.

• Liaise with vendors and external service providers on operational requirements.

• Monitor centre supplies, equipment and maintenance needs.

• Assist with operational reporting and follow-up tasks.

• Perform other ad-hoc administrative and operational duties as assigned by management.

Job Requirements

• Minimum GCE O-Level qualification or equivalent. A relevant Diploma would be an advantage.

• Prior experience in administration, HR support or the education industry would be preferred.

• Proficient in Microsoft Office applications, including Word, Excel and Outlook.

• Good written and verbal communication skills.

• Strong organisational, coordination and multitasking abilities.

• Able to maintain accurate records and handle confidential information professionally.

• Responsible, detail-oriented, proactive and dependable.

• Able to work independently and as part of a team.

• Comfortable communicating with parents, teachers, children and external stakeholders.

• Able to manage multiple tasks and meet deadlines.

• Able to commence work immediately or within a short notice period.

Employee Benefits

• Annual Leave – In accordance with company policy and statutory requirements.

• Parenting Leave – Childcare leave, maternity leave and paternity leave, subject to statutory eligibility.

• CPF Contributions – In accordance with Singapore CPF regulations for eligible employees.

• Training Provided – On-the-job training and guidance.

• Supportive Working Environment – Friendly and collaborative team environment.

Employment Details

Position: Administrative and Operations Assistant

Employment Type: Full-Time

Working Hours: 8:30 AM – 5:30 PM (Office Hours)

Monthly Salary: $2,200–$2,400 (depending on qualifications and experience)

Commencement: Immediate or within short notice