Administration & Logistics Specialist - Contract

Singapore Indian Development Association (SINDA); Singapore; On-site; SGD 3,200 - 5,200; Part time

Benefits offered by this job

Career development opportunities

Flexible working hours

AWS/ Bonuses

Health insurance

Wellness programmes

Job summary

SINDA seeks a dynamic Administration Executive to support its administrative and logistics needs for smooth operations in Singapore. You will help with onboarding/offboarding logistics, vendor liaison, stock checks, mail handling, and facility setups for events and meetings.

Ideal candidates have 1–2 years in admin/ops, proficiency in Microsoft Office, and a collaborative mindset. The role is contract-based with flexible hours and welfare perks.

Qualifications

• 1–2 years of relevant administrative, operations or facilities support experience.
• Proficiency in Microsoft Office; familiarity with data visualization tools (e.g., Excel dashboards, Power BI, Tableau) will be an added advantage.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Support setups and clearance of logistics for onboarding and offboarding of new joiners and leavers.
• Liaise with vendors for faults or changes for programs, events, meetings and office use.
• Track availability of office items, record loans, and manage overdue or damaged items.
• Sort and distribute mail, register tracked items, and prepare outgoing mail and courier arrangements.
• Monitor stock levels, order supplies, receive deliveries, and issue items to departments.
• Maintain key register, issue keys with approval, and track returns for joiners and leavers.
• Coordinate meeting logistics, arrange venue and equipment, prepare attendance lists, and assist with registration.
• Assist with administrative and logistics measures during emergencies to ensure safety and continuity.
• Maintain asset and inventory registers, track issuance and returns, and report discrepancies.

Skills

Communication skills

Independent worker

Team collaboration

Education

Diploma/Degree in Management or related field

Tools

Microsoft Office

Power BI

Tableau

Excel

Job description

SINDA seeks a dynamic Administration Executive to support its administrative and logistics needs for smooth operations in Singapore. You will help with onboarding/offboarding logistics, vendor liaison, stock checks, mail handling, and facility setups for events and meetings.

Ideal candidates have 1–2 years in admin/ops, proficiency in Microsoft Office, and a collaborative mindset. The role is contract-based with flexible hours and welfare perks.