Administration Lead: Office Ops, Compliance & Vendor Mgmt

FU EATING HOUSE PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

FU EATING HOUSE PRIVATE LIMITED seeks an organized Administration Manager to oversee daily office operations, admin systems, and facility management. You will streamline workflows, support HR and licensing compliance, and ensure a smooth workplace for all teams.

Responsibilities include managing office and facility operations, supervising admin staff, handling licensing, vendor contracts, onboarding/offboarding, and budget monitoring, with strong emphasis on detail and leadership.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5 years of administrative experience.
• Strong organizational, leadership, negotiation, and Microsoft Office skills with high attention to detail.

Responsibilities

• Oversee Office & Facility Operations: Manage day-to-day office administration, equipment maintenance, utilities, security, and workplace upkeep across the organization.
• Lead & Support Admin Staff: Supervise, train, and schedule administrative coordinators and support staff, ensuring timely completion of daily tasks.
• Manage Licensing & Regulatory Compliance: Track and renew business permits, SFA food shop/kitchen licenses , workplace safety records, and corporate insurance policies on time.
• Handle Vendor & Contract Management: Source, negotiate with, and manage service providers (cleaning, IT support, pest control, telecoms, office supplies) to ensure cost-effectiveness and reliable service.
• Support HR & Corporate Admin: Coordinate staff onboarding/offboarding logistics, work pass administration (MOM applications/renewals), leave records, and company-wide communications.
• Control Admin Budgets & Records: Prepare and monitor the administrative budget, verify vendor invoices, and maintain accurate, well-organized physical and digital company records.

Skills

Organizational skills

Leadership

Negotiation

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft Office

Job description

FU EATING HOUSE PRIVATE LIMITED seeks an organized Administration Manager to oversee daily office operations, admin systems, and facility management. You will streamline workflows, support HR and licensing compliance, and ensure a smooth workplace for all teams.

Responsibilities include managing office and facility operations, supervising admin staff, handling licensing, vendor contracts, onboarding/offboarding, and budget monitoring, with strong emphasis on detail and leadership.