Admin & Sales Coordinator

FOUR MEDIA GLOBAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

FOUR MEDIA GLOBAL PTE. LTD. in Singapore is seeking an organized Admin/Sales Coordinator to streamline operations and support sales and client‑facing efforts. This role emphasizes AI‑enabled efficiency, scheduling, and document management.

You'll handle admin and finance tasks, coordinate client communications, and assist in preparing proposals and reports. Strong communication and independence are valued; 2–4 years experience preferred.

Qualifications

• Diploma in Business Admin, Marketing, or related field or equivalent experience.
• 2–4 years of admin/sales support experience.
• Comfortable with AI tools as part of daily work.

Responsibilities

• Manage day-to-day office and admin operations.
• Prepare supporting documents for Finance processing and use AI Finance tools.
• Coordinate schedules, meetings, and logistics for events/projects.
• Maintain document filing and records.
• Support sales process: proposals, quotations, follow-ups, and CRM updates.

Skills

Strong communication

Organized

Proactive

Teamwork

Time management

Education

Diploma in Business Admin or Marketing

Tools

AI tools

CRM software

Job description

Admin/Sales Coordinator (Singapore)

We're looking for an organized, people-savvy Admin/SalesCoordinator to keep our operations running smoothly and support our sales andclient-facing efforts. Bonus points if you're already comfortable using AItools to work smarter and faster.

What you'll be doing

Admin& Finance

• Manage day-to-day office and finance/admin operations
• Prepare supporting documents for Finance processing and prepare accounting records/Finance with Finance AI software for Finance/Management review
• Coordinate schedules, meetings, and logistics for events/projects
• Maintain proper document filing and records
• Handle correspondence and general admin support across the team

Sales& client coordination

• Support the sales process - proposals, quotations, follow-ups
• Coordinate with clients on project timelines, deliverables, and enquiries
• Maintain and update client records/CRM
• Assist in preparing sales materials, decks, and reports

AI& efficiency

• Use AI tools (ChatGPT/Claude, scheduling assistants, CRM automations, etc.) to speed up admin tasks, drafting, and follow-ups
• Keep learning new tools to make daily work more efficient
• Bring ideas on where AI can save time across admin and sales workflows

What we're looking for

• Diploma in Business Admin, Marketing, or related field (or equivalent experience)
• 2-4 years of relevant experience in admin/sales support (adjust based on seniority you want)
• Comfortable with or keen to learn AI tools as part of daily work
• Strong communication skills - confident liaising with clients, vendors, and internal team
• Organized, proactive, and able to juggle multiple tasks
• Able to work independently and as part of a team

Job Types: Full-time, Permanent