Admin & Operations Executive – F&B

Reddog Singapore Pte. Ltd.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

Reddog Singapore Pte. Ltd. is seeking an Admin & Operations Executive – F&B to support day-to-day office and outlet administration in Singapore.

You will manage documentation, records, schedules, and liaise with suppliers while assisting with inventory, reporting, and internal communications to ensure smooth F&B operations. The role requires a Diploma or higher and 1+ year experience in administration or facilities, preferably in F&B or multi-outlet environments.

Qualifications

• Diploma or above; 1+ years in general affairs, administration, facilities or store-opening support.
• Experience in F&B, retail or a multi-outlet chain environment strongly preferred.

Responsibilities

• New Outlet Opening: manage end-to-end opening checklist and renew licences.
• IT Support (Level 1): first-responder for POS/network issues and vendor escalation.
• Procurement (non-food): source packaging, disposables, obtain three quotations, issue POs.
• General Administration: maintain contracts, licences, insurance, HR support and monthly reporting.

Skills

Administrative support

Vendor coordination

Communication skills

Organizational skills

Education

Diploma or above

Tools

POS system

MS Office

Job description

Company Description

Reddog Singapore Pte. Ltd. operates in the Food & Beverage (F&B) sector, focusing on delivering quality products and services to customers in Singapore. The organization emphasizes efficient operations, reliable service standards, and a positive experience for guests and business partners. Team members are encouraged to contribute to streamlined processes and collaborative workplace culture. Joining Reddog Singapore Pte. Ltd. offers opportunities to support a growing F&B business and develop skills in administration and operations.

Role Description

The Admin & Operations Executive – F&B is a full-time, on-site role based in Singapore. This role is responsible for supporting day-to-day office and outlet administration, including managing documentation, maintaining records, and coordinating schedules and appointments with vendors (Singtel, Vivipos, others). The individual will assist with operational processes such as inventory tracking, supplier coordination, and preparation of basic reports for management. The role involves handling correspondence, supporting internal communication between teams, and providing executive administrative assistance to ensure smooth F&B operations. The Admin & Operations Executive will also help with general office duties, liaising with external partners when needed, and ensuring compliance with internal policies and operational procedures.

KEY RESPONSIBILITIES

New Outlet Opening (core)

• Own the opening checklist from lease handover to soft launch, tracking all milestones
• Set up utilities (SP Group, City Energy), business internet and telephony, CCTV, guest Wi-Fi, printers and KDS
• Coordinate POS procurement, installation and configuration; set up payment terminals, merchant IDs, NETS and PayNow
• Onboard delivery aggregators (GrabFood, foodpanda, Deliveroo) — store profile, menu upload, POS integration
• Apply for and renew licences: SFA Food Shop Licence, SCDF clearance, signage, liquor and Halal where applicable
• Liaise with landlords on fit-out submissions, contractor access, handover inspection and defect rectification
• Manage recurring contracts: pest control, grease trap and hood cleaning, aircon servicing, waste disposal, equipment maintenance
• Run the outlet repair-request process; dispatch contractors and track resolution to closure
• Verify utility bills and vendor invoices; maintain the asset register and preventive maintenance schedule

IT Support (Level 1)

• First responder for POS faults, network outages and printer or tablet issues; **escalate** to vendors and follow through
• Maintain menu, price and promotion updates across POS and all delivery platforms; manage system accounts and access
• Support HQ office IT — laptops, email accounts, shared drives, remote CCTV access

Procurement (non-food)

• Source packaging, disposables, uniforms, cleaning supplies and smallwares; obtain three quotations for significant purchases
• Issue POs, verify goods received, negotiate pricing and terms, maintain the approved supplier and price lists
• Monitor consumable stock across outlets and track spend against budget by category

General Administration

• Maintain the contract and licence repository with a renewal calendar; manage company insurance and claims
• Support work pass administration with HR; process staff claims and outlet petty cash
• Prepare a monthly report on opening progress, facility spend, open repairs and licence expiries

REQUIREMENTS

• Diploma or above; 1+ years in general affairs, administration, facilities or store-opening support
• Experience in F&B, retail or a multi-outlet chain environment strongly preferred