Admin & Operations Executive

GARDEN SPA PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Garden Spa Pte. Ltd. in Singapore is seeking an organized Operations Administrator to support daily spa administration and smooth operations. You will help manage facilities, coordinate with vendors, and handle purchasing and inventory to ensure seamless service.

With strong communication and proactive problem-solving, you will supervise staff, prepare rosters using HR/POS systems, and assist in safety checks, SOP implementation, and ad-hoc tasks across events and partnerships.

Qualifications

• Proactive, responsible and hands-on attitude.
• Strong organizational and communication skills.
• Able to work independently and multitask.
• Experience in administration, operations, hospitality or spa industry is an advantage.
• Fresh candidates with the right attitude and willingness to learn are welcome to apply.

Responsibilities

• Support the daily administration and operations of the spa.
• Conduct regular checks on facilities, rooms and equipment; identify issues and follow up on repairs and maintenance.
• Coordinate with contractors, vendors and external parties on operational matters.
• Manage purchasing, quotations, inventory and stock to ensure sufficient supplies.
• Assist in supervising cleaners and spa attendants to maintain cleanliness and operational standards.
• Prepare staff rosters, attendance and working-hour records using HR / POS systems.
• Assist with staff onboarding, uniforms, lockers and other staff-related arrangements.
• Support events, corporate groups, partners and other operational activities when required.
• Assist with safety checks, contract renewals and implementation of operational SOPs.
• Handle other administrative and ad-hoc operational duties as required.

Skills

Proactivity

Problem solving

Organization

Communication

Independent worker

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

Job Responsibilities

• Support the daily administration and operations of the spa.
• Conduct regular checks on facilities, rooms and equipment; identify issues and follow up on repairs and maintenance.
• Coordinate with contractors, vendors and external parties on operational matters.
• Manage purchasing, quotations, inventory and stock to ensure sufficient supplies.
• Assist in supervising cleaners and spa attendants to maintain cleanliness and operational standards.
• Prepare staff rosters, attendance and working-hour records using HR / POS systems.
• Assist with staff onboarding, uniforms, lockers and other staff-related arrangements.
• Support events, corporate groups, partners and other operational activities when required.
• Assist with safety checks, contract renewals and implementation of operational SOPs.
• Handle other administrative and ad-hoc operational duties as required.
  

Requirements

• Proactive, responsible and hands-on with good initiative.
• Able to identify problems, suggest practical solutions and follow through until completion.
• Good organizational and communication skills.
• Basic computer skills, including Microsoft Word and Excel.
• Able to work independently and manage multiple tasks.
• Experience in administration, operations, hospitality or spa industry is an advantage.
• Fresh candidates with the right attitude and willingness to learn are welcome to apply.