Admin Officer

Singapore Civil Defence Force; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

The Singapore Civil Defence Force is seeking an administrative officer to provide comprehensive administrative, finance and logistical support to the station, liaising with Division to ensure tasks are carried out promptly and efficiently.

You will manage records, coordinate reports to Division HQ, oversee station records, assist in welfare activities, monitor facilities with HQ Division, coordinate CDAU admin functions, and mentor admin NSFs.

Qualifications

• Minimum diploma in any discipline.
• Proficient in Microsoft Office applications.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with multitasking capabilities.
• Knowledge of procurement and inventory management.
• Familiarity with electronic document management systems.
• Problem-solving abilities and initiative.
• Strong interpersonal skills and ability to work in a team.

Responsibilities

• Provide administrative and logistical support to the station.
• Initiate personnel administrative systems and manage records.
• Submit reports to Division HQ and HQ SCDF.
• Oversee submission of station administrative records, such as meal allowances and claims.
• Maintain staff lists, movement charts and recall network.
• Assist in organizing station events and welfare activities.
• Coordinate facilities maintenance with HQ Division.
• Manage CDAU volunteers administration.
• Mentor and supervise admin NSFs.

Skills

Organisational skills

Time management

Communication skills

Teamwork

Problem-solving

Education

Diploma

Tools

Microsoft Office

Job description

What The Role Is

The officer will provide administrative, finance and logistical support to the station which includes liaising with Division. He/she will work closely with the team to ensure that the tasks are carried out promptly and efficiently.

What You Will Be Working On

• Effectively and efficiently provide administrative and logistical support to the station.
• Initiate proper personnel administrative system and supervision of the management and maintenance of administrative records, such as dockets, attendance records, leave records, medical leave records and test records.
• Ensure the timely submission of all necessary reports to Division HQ and HQ SCDF. (Nominations of courses, events updates, etc)
• Oversees the submission of Fire Station’s administrative records, such as meal allowances and claims, AOR, through implementing a routine of checks and audits.
• Consistently update staff lists, movement chart and recall network; (monthly admin maters, recall network, nominal roll, obart chart, work email address, etc)
• Assist the Fire Station Commander in the organization of Fire Station level functions and ceremonies which includes the management of welfare matters such as charity draws, sending of hampers, farewell gifts, and station funds etc.
• Ensure that the Fire Station facilities are in good condition and to work closely with HQ Division on issues concerning the repair and maintenance of facilities. (Ad-hoc B&I matters)
• Manage and coordinate administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers.
• Mentoring and supervision of the admin NSFs

What We Are Looking For

• Minimum diploma in any discipline.
• Proficient in MicrosoftOffice applications.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with multitasking capabilities.
• Knowledge of procurement and inventory management.
• Familiarity with electronic document management systems.
• Problem-solving abilities and initiative.
• Strong interpersonal skills and ability to work in a team.