Admin Manager

famposo global private limited; Singapore; Hybrid; SGD 30,000 - 36,000; Full time

Benefits offered by this job

Incentives

Career development opportunities

Statutory employment benefits in line

International exposure

Job summary

FAMPOSO Global Pte Ltd in Singapore is seeking an Administration Manager to oversee daily office operations, handle basic accounting tasks and support sales coordination. The role combines administrative duties with numbers and client follow‑ups, working in a hybrid setup with regular collaboration with senior management.

You will maintain records, prepare invoices and assist with GST reporting, while coordinating meetings, CRM updates and vendor arrangements.

Qualifications

• Diploma or degree in Business Administration, Accounting, Management or related field.
• Minimum 2–3 years of experience in office administration, administrative accounting or sales coordination.
• Basic invoicing, payment tracking and bookkeeping knowledge.
• Proficiency in Microsoft Excel, Word, Outlook and accounting software.
• Strong communication and customer follow-up skills.

Responsibilities

• Office Administration: manage daily operations, documentation and correspondence.
• Basic Accounting & Payment Coordination: invoices, expenses and follow-ups.
• Sales Follow-Up & Client Coordination: track inquiries and CRM records.
• Management & Event Support: assist founder and directors with events and registrations.

Skills

Communication

Organisational skills

Multitasking

Attention to detail

Self-motivation

Education

Diploma or degree in Business Administration, Accounting, Management or related field

Tools

Excel

Word

Outlook

Accounting software

CRM systems

Xero

QuickBooks

Job description

Administration Manager – Office Operations, Basic Accounting & Sales Coordination

Company: FAMPOSO Global Pte Ltd
Location: Singapore
Salary: SGD 3,000 per month + Performance-Based Incentives
Employment Type: Full-Time | Hybrid Working Arrangement

About FAMPOSO Global

FAMPOSO Global is a Singapore-based international business platform connecting family offices, institutional investors, corporations, entrepreneurs and strategic partners worldwide.

We are looking for a responsible, organised and proactive Administration Manager to handle daily office operations, basic accounting tasks and sales follow-ups while supporting the company's business activities.

Key Responsibilities

1. Office Administration

• Manage daily office operations, documentation and correspondence.

• Coordinate meetings, appointments, office facilities and vendors.

• Maintain organised records of clients, partners, contracts and company documents.

• Support management with meeting schedules, reports and administrative requirements.

• Handle general office enquiries and ensure smooth day-to-day operations.

2. Basic Accounting & Payment Coordination

• Prepare invoices, receipts, payment requests and quotations.

• Maintain records of incoming payments, expenses and outstanding invoices.

• Follow up with clients on pending payments and payment confirmations.

• Coordinate with external accountants for bookkeeping, GST and financial reporting.

• Prepare basic monthly income, expense and payment tracking reports.

3. Sales Follow-Up & Client Coordination

• Follow up with prospective clients, corporate partners and existing business leads.

• Coordinate with the Business Development Manager to track sales enquiries and conversions.

• Follow up on membership registrations, programme enrolments, sponsorships and partnership proposals.

• Schedule client meetings and maintain updated CRM records.

• Track quotations, proposals, agreements and pending client responses.

• Ensure timely follow-ups to support monthly revenue targets.

4. Management & Event Support

• Provide administrative assistance to the Founder, Chairperson and Directors.

• Coordinate registrations, payments and documentation for FAMPOSO programmes and events.

• Assist with investor meetings, corporate visits and international delegation logistics.

• Prepare weekly administrative and sales follow-up reports.

Key Performance Indicators (KPIs)

• Accurate and timely completion of daily office administration.

• Proper maintenance of invoices, payment records and company documents.

• Timely follow-up on all assigned sales enquiries and outstanding payments.

• Updated client database and sales pipeline.

• Effective coordination of meetings, registrations and business activities.

• Submission of weekly operational reports and monthly accounting summaries.

• Contribution to sales conversions through consistent client follow-ups.

Candidate Requirements

• Diploma or degree in Business Administration, Accounting, Management or a related field.

• Minimum 2–3 years of experience in office administration, administrative accounting or sales coordination.

• Basic knowledge of invoicing, payment tracking and bookkeeping.

• Proficiency in Microsoft Excel, Word, Outlook and accounting software.

• Strong communication and customer follow-up skills.

• Good organisational ability and attention to detail.

• Comfortable communicating with clients, corporate partners and senior management.

• Able to work independently, multitask and meet deadlines.

• Experience with CRM systems, Xero or QuickBooks is an advantage.

Salary & Benefits

Fixed Monthly Salary: SGD 3,000

• Performance-based incentives linked to agreed KPIs.

• Monday to Friday

• Professional exposure to international corporate and investment networks.

• Career development opportunities.

• Statutory employment benefits in accordance with Singapore regulations.

Working Arrangement

Full-Time | Hybrid | Singapore

Candidates must be available to attend the FAMPOSO Singapore office for scheduled work, management meetings and operational requirements.

FAMPOSO Global Pte Ltd – Singapore

CAPITAL WITHOUT BORDERS™