Admin Manager

outdoor venture pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Outdoor Venture Pte. Ltd. seeks an Admin Manager to lead administration and operational support for the office and multiple retail locations in Singapore. You will ensure smooth daily operations, coordinate repairs and maintenance, and manage procurement and stock control across sites.

The role requires 4–5 years of relevant experience, with strong organizational and communication skills, and proficiency in Microsoft Office. Occasional site visits to stores may be required.

Qualifications

• 4-5 years of relevant experience in administration, operations, or similar roles.
• Diploma or Degree in Business Administration, Operations Management, or related field.

Responsibilities

• Oversee and coordinate general administrative and operational support for the office and retail stores to ensure seamless daily functioning.
• Manage repairs, maintenance, and servicing of office and store facilities and equipment to maintain operational readiness.
• Liaise with contractors, suppliers, and service providers to follow up on outstanding works and ensure timely completion.
• Manage procurement processes and inventory control for operational supplies including staff uniforms, shopping bags, stationery, and consumables.
• Monitor stock levels and arrange timely replenishment and distribution of supplies to retail stores to avoid shortages.
• Coordinate operational logistics for store openings, renovations, relocations, and closures, including managing contractors, equipment, and supplies.

Skills

Administrative operations

Office coordination

Multisite operations

Vendor liaison

Education

Diploma in Business Administration

Degree in Operations Management

Tools

Microsoft Office

Job description

Job Summary

The Admin Manager leads administration and operational support for the office and retail stores, ensuring smooth daily operations and coordination across multiple locations.

Responsibilities

• Oversee and coordinate general administrative and operational support for the office and retail stores to ensure seamless daily functioning
• Manage and coordinate repairs, maintenance, and servicing of office and store facilities and equipment to maintain operational readiness
• Liaise with contractors, suppliers, and service providers to follow up on outstanding works and ensure timely completion
• Manage procurement processes and inventory control for operational supplies including staff uniforms, shopping bags, stationery, and consumables
• Monitor stock levels and arrange timely replenishment and distribution of supplies to retail stores to avoid shortages
• Coordinate operational logistics for store openings, renovations, relocations, and closures, including managing contractors, equipment, and supplies
• Support planning and coordination of sales events and other operational activities to ensure smooth execution
• Maintain accurate records of operational purchases, supplies, equipment, and related documentation for audit and tracking purposes
• Monitor operational expenses and ensure all purchases comply with company approval processes to control costs
• Collaborate closely with Retail, Warehouse, and other departments to address administrative and operational needs effectively
• Follow up on operational issues and provide timely updates and reports to Management to support decision-making
• Perform additional administrative and operational duties as assigned to support business needs

Required competencies and certifications

• Diploma or Degree in Business Administration, Operations Management, or related field
• Minimum 4-5 years of relevant experience in administration, operations, or similar roles

Preferred competencies and qualifications

• Supervisory experience to lead teams and manage staff effectively
• Experience working in a retail environment or supporting multiple retail locations
• Proficiency in Microsoft Office applications for reporting and communication
• Strong organizational and coordination skills to manage multiple priorities independently
• Effective communication and problem-solving skills to resolve operational challenges
• Hands-on, resourceful approach with the ability to follow through on tasks
• Willingness to visit stores or other locations as required for operational oversight