Admin Executive - Orders Processing (Marine)

ST Engineering; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

ST Engineering Marine is seeking an Admin Executive to manage end-to-end Maintenance Orders in SAP S/4HANA PP and SILS, located at Marine – 7 Benoi Road, Singapore.

You will open, close and document MOs on time, process vendor quotations, and maintain a centralized repository to ensure data accuracy and audit readiness. Strong MS Excel skills and clear communication with stakeholders are essential. Based at Changi Naval Base, candidates must be Singapore Citizens.

Qualifications

• NTC or Diploma in any field.
• Meticulous in planning and data administration.
• Experience with SAP Production Planning is advantageous.
• Proficient in MS Excel.
• Effective communicator with internal and external stakeholders.
• Willing to work in Changi; Singapore Citizens only.

Responsibilities

• Oversee end-to-end management of Maintenance Orders in SAP PP and SILS.
• Open/close and document Maintenance Orders to meet deadlines.
• Process vendor/ service quotations via digital scanning and routing for approvals.
• Maintain a centralized MO repository for data accuracy and audit readiness.
• Coordinate cross-functional dispatch of MOs & POs to field teams.
• Conduct quality checks on system data entries to uphold integrity.
• Support all operations administration duties as assigned.

Skills

MS Excel

SAP Production Planning

Data administration

Communication

Independence

Attention to detail

Education

NTC or Diploma in any field

Tools

SAP S/4HANA

Job description

Title: Admin Executive - Orders Processing (Marine)

Job ID: 22318

Location: Marine - 7 Benoi Road, SG

Description

Responsibilities

• Oversee end-to-end management of Maintenance Orders (MOs) within the SAP S/4HANA Production Planning (PP) module and SILS


• Execute timely opening, closing, and documentation of Maintenance Orders to meet operational deadlines


• Process vendor/service provider quotations through digital scanning and distribution to authorized approvers


• Maintain a centralized, up-to-date repository of Maintenance Orders to ensure 100% data accuracy and audit readiness


• Coordinate cross-functional dispatch of Maintenance Orders & Purchase Orders to field teams and Ship Repairs Managers


• Conduct rigorous quality checks on system data entries to uphold data integrity standards (e.g., master data, MO statuses, resource allocations)


• Able to support all operations administration requirement and any other ad-hoc administrative duties when assigned

Requirements

• NTC or Diploma in any field


• Meticulous in planning and data admin


• Experience in using SAP Production Planning is advantageous


• Proficient in MS Excel


• Effective communicator with both internal and external stakeholders, in both verbal and email correspondence


• Able to handle ambiguities and uncertainties with operations and clients


• Able to work independently and find out information from various parties


• Willing to work in Changi


• Only Singapore Citizens will be considered for this role

Other Information

• Location: Changi Naval Base


• Transport provided at or nearby: Jalan Bahar, Pioneer MRT, Boon Lay MRT, Lakeside MRT, Jurong West & East, Jalan Bukit Merah, Choa Chu Kang MRT, Bukit Panjang Plaza, Woodlands, Sembawang MRT, Yishun MRT, Bishan MRT, Ang Mo Kio MRT, Hougang Ave 8, Sengkang Square, Punggol Central, Pasir Ris MRT, Tampines MRT, Tanah Merah MRT


• 5 days work week


• Working Hours: 7.45am-5pm