ADMIN EXECUTIVE (INSTITUTIONAL CATERING)

Curate Kitchen Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Curate Kitchen Pte. Ltd. is seeking an Administrative Executive to assist the Head of Catering in overseeing operations within the Catering Dept. You will handle general administrative tasks and help plan duty rosters for daily operations.

The role requires a Diploma in Business Administration or equivalent, with 1–2 years’ admin/ops experience, and strong MS Office skills. Familiarity with WSH/FHC processes and procurement is a plus for compliance and efficiency.

Qualifications

• Minimum GCE 'O' Level or Diploma in Business Administration, with 1–2 years of admin/ops support.
• F&B or institutional setting experience preferred.
• Proficient in MS Office and filing systems.

Responsibilities

• Handle general administrative tasks to ensure efficient operation.
• Plan duty rosters for daily operations.
• Organise and maintain physical and electronic files.
• Oversees inventory and raise Purchase Orders accordingly.
• Serve as a point of contact for maintenance, mailing and purchasing requests.
• Provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Under the WSH Act, employees must keep their workplace and colleagues safe.
• Co-operate with Management and follow safety and health procedures.
• Ensure all employees are WSH/FHC certified and conduct regular checks on their validity.
• Enrol new hires for these courses and refresher courses two months prior to expiry.
• Report unsafe acts and incidents.
• Be responsible for any other duties as assigned by management.

Skills

Organisational skills

Time management

Interpersonal skills

Communication skills

Microsoft Office

Excel

Word

Outlook

Electronic filing systems

Duty roster planning

Procurement processes

Education

GCE 'O' Level

Diploma in Business Administration

Tools

Microsoft Office

Electronic filing systems

Job description

As an Administrative Executive, you will assist the Head of Catering in overseeing the operational activities (Catering Dept)

Duties and Responsibilities :

• Handle general administrative tasks to ensure efficient operation.
• Planning of Duty Roster for daily operations.
• Organise and maintain physical and electronic files.
• Oversees inventory and raise Purchase Order accordingly.
• Serves as a point of contact for maintenance, mailing and purchasing requests.
• Provide administrative support to various project, as assigned.
• Provide support and assistance to other team members as needed.
• Under the WSH Act, employees have a duty to keep their workplace and colleagues safe.
• Co-operate with Management and follow safety and health procedures.
• Ensure all employees are WSH/FHC certified and conduct regular checks on their validity.
• Enrol new hires for these courses and Refresher courses for existing employees, two months prior to expiry.
• Report unsafe acts and incidents.
• Be responsible for any other duties that may be assigned to you from time to time as your management deen fit.
• Help with catering operations and set up when required

Requirements:

• Minimum GCE ‘O’ Level / Diploma in Business Administration or equivalent, with at least 1 to 2 years of relevant administrative or operations support experience (F&B or institutional setting preferred).
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with electronic filing systems, duty roster planning, and procurement processes.
• Strong organisational and time management skills with the ability to multitask in a fast-paced environment.
• Good interpersonal and communication skills to liaise effectively with colleagues, vendors, and external stakeholders.
• Knowledge of Workplace Safety and Health (WSH) requirements and Food Hygiene Certification (FHC) processes will be an advantage, with a proactive approach to ensuring compliance.