YR23- Operations Executive | Import & Export |5.5 Days

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore seeks an Admin Executive (Import & Export Operations) to manage import/export declarations, purchase orders, supplier payments and invoicing. This role requires accuracy, strong documentation skills and proficient Excel usage.

Working hours are Monday–Friday 8:00am–5:00pm; Saturday 8:00am–3:00pm (1-hour lunch). Location is Jurong Port West Region. Prior admin or import/export experience and basic bookkeeping knowledge are preferred.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Microsoft Excel

Administrative tasks

Documentation handling

Vendor coordination

Tools

GIRO

Job description

Admin Executive (Import & Export Operations)

Working Hours: Monday–Friday, 8:00am–5:00pm; Saturday, 8:00am–3:00pm(inclusive of 1-hour lunch break)
Salary: SGD $2,600–$3,400 per month
Location: Jurong Port West Region

Job Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Job Requirements

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel