AB03 - Admin Executive (Import & Export Operations)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations, handle documentation, and liaise with suppliers and logisticians from Jurong Port West Region, Singapore.

Responsibilities include processing declarations, purchase orders and supplier payments, maintaining records and GIRO documentation, and ensuring accuracy of invoices and stock records. Proficiency in Microsoft Excel and MS Office is required.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Microsoft Excel

Administration

Attention to detail

Tools

GIRO

Microsoft Office

Purchase orders processing

Invoices processing

Job description

Admin Executive (Import & Export Operations)

Working Hours:Monday–Friday, 8:00am–5:00pm; Saturday, 8:00am–3:00pm (46 Hours)

Gross Salary:SGD $2,600–$3,400

Location:Jurong Port West Region

Job Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Job Requirements

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel