Admin executive ( Academic/1 year contract )

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. seeks an Academic Operations Coordinator to manage course planning, scheduling, and resource allocation in a central Singapore campus environment. The role supports faculty deployment, timetabling accuracy, and compliance with EduTrust standards.

You will coordinate with school leadership to optimize classrooms, lecturers, and other teaching resources, maintain records in the SMS, and assist with examinations while ensuring timely updates and audit-ready documentation.

Qualifications

• Bachelor's Degree or Diploma in Business Management, Operations Management, Education Administration, or related discipline.
• 1–2 years of relevant experience in academic operations, course administration, scheduling, or Private Education sector preferred.
• Strong organizational, coordination, and administrative capabilities with excellent attention to detail.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills; ability to collaborate with internal and external stakeholders.
• Proficient with Microsoft Office, especially Excel; experience with timetabling, scheduling, student management, or resource planning systems is advantageous.
• Willingness to support operational needs during weekends and occasional evenings.

Responsibilities

• Coordinate and maintain course schedules in the SMS based on academic requirements.
• Develop and publish accurate course timetables within timelines.
• Support deployment planning for faculty and Associate Lecturers with leadership teams.
• Communicate timetable changes and updates to stakeholders.
• Manage outsourced lecturer services, including placements, contracts, and payroll.

Skills

Organizational skills

Coordination

Administrative skills

Communication skills

Attention to detail

Education

Bachelor's Degree / Diploma in Business Management or related

Tools

Microsoft Excel

Student Management System (SMS)

Job description

Contract Duration: 1-year renewable contract, with possibility of extension or permanent conversion based on performance and organizational requirements. Employer is in private education. Location in central, will move to Paya Lebar ( near to MRT ) in 2027.

Key Responsibilities

Course Planning & Scheduling

• Coordinate and maintain course schedules within the Student Management System (SMS) based on approved academic programme requirements.
• Develop and publish accurate course timetables within established timelines.
• Partner with the School's leadership team to support faculty and Associate Lecturer deployment planning.
• Ensure timely communication of timetable changes and scheduling updates to all stakeholders.
• Manage outsourced lecturer services, including coordination of placements, contract administration, and payroll processing.

Resource Planning & Academic Administration

• Plan and optimize the allocation of classrooms, laboratories, lecturers, and other teaching resources to ensure smooth course delivery.
• Maintain accurate course, module, and lecturer information within the Student Management System and related platforms.
• Administer and update the centralized database of Associate Lecturers, including teaching approvals and module assignments.
• Organize onboarding and briefing sessions for newly appointed Associate Lecturers.
• Work closely with internal stakeholders to implement regulatory, quality assurance, and statutory updates affecting academic programmes and teaching staff.

Examination Coordination

• Collaborate with the Examination Office to develop and implement examination schedules for assigned modules.
• Ensure examination planning is completed accurately and within stipulated timelines.

Compliance & Documentation

• Maintain comprehensive and accurate records to support regulatory and EduTrust compliance requirements.
• Ensure academic and operational documentation is properly managed and readily available for audit and quality assurance purposes.

Requirements

• Bachelor's Degree/Diploma in Business Management, Operations Management, Education Administration, or a related discipline.
• Prefer 1-2 years of relevant experience in academic operations, course administration, scheduling, or the Private Education sector.
• Strong organizational, coordination, and administrative capabilities with excellent attention to detail.
• Ability to work independently while effectively managing multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to collaborate with both internal and external stakeholders.
• Customer-focused mindset with a proactive and solution-oriented approach.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience with timetabling, scheduling, student management, or resource planning systems will be advantageous.
• Willingness to support operational needs during weekends and occasional evenings when required.

We regret that only shortlisted candidate will be notified.

Email Address: [e-mail]