Admin Executive | 5 days

Talent First; Singapore; On-site; SGD 3,000 - 5,400; Full time

Benefits offered by this job

14 days annual leave

Variable bonus

Travel between Upper Changi & Outram (

Job summary

Talent First in Singapore is seeking an organized Administrative Support specialist to assist the project team and management with daily office tasks, document preparation, and filing.

You will manage project documents, track subcontractor documents, support procurement and meetings, and ensure accurate records. Travel between Upper Changi and Outram (SGH) as required.

Qualifications

• Provide administrative support to the project team and management.
• Prepare and manage project documents, correspondence, subcontracts, and purchase orders.
• Maintain accurate project records, filing systems, and documentation.

Responsibilities

• Provide administrative support to the project team and management.
• Prepare and manage project documents, correspondence, subcontracts, and purchase orders.
• Maintain accurate project records, filing systems, and documentation.
• Track project information and follow up with subcontractors on required documents.
• Assist with cashflow, progress claims, insurance, schedules, and other project documentation.
• Support project meetings, procurement, and general office administration.
• Set up, maintain, and archive project files according to company and client requirements.
• Assist with process improvements and other ad-hoc administrative duties.
• Travel between Upper Changi and Outram (SGH) as required.

Skills

Administrative support

Documentation management

Procurement support

Project coordination

Filing systems

Job description

Benefits

• 5-day work week
• Working hours: 8:30 AM – 5:15 PM
• 14 Days Annual Leave
• Variable Bonus
• Work Location: Upper Changi and Outram (SGH)

Responsibilities

• Provide administrative support to the project team and management
• Prepare and manage project documents, correspondence, subcontracts, and purchase orders
• Maintain accurate project records, filing systems, and documentation
• Track project information and follow up with subcontractors on required documents
• Assist with cashflow, progress claims, insurance, schedules, and other project documentation
• Support project meetings, procurement, and general office administration
• Set up, maintain, and archive project files according to company and client requirements
• Assist with process improvements and other ad-hoc administrative duties
• Travel between Upper Changi and Outram (SGH) as required

We regret that only shortlisted candidates will be notified.