Admin Executive

SACRED Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SACRED Pte Ltd, through SACRED Institute, seeks an Admin Executive to support Mission 2030 by enhancing office operations and administrative workflows.

You will manage day-to-day office tasks, coordinate calendars, assist HR onboarding, handle records, and liaise with vendors and partners.

The role offers growth opportunities as SACRED expands its operations, requiring meticulous organisation and strong communication.

Qualifications

• Proven admin experience and strong organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organisational skills.
• Attention to detail and problem-solving abilities.
• Knowledge of office management procedures.
• Based in Singapore; enthusiastic team player.

Responsibilities

• Handle general administrative duties and day-to-day office operations, including facilities management and vendor relationships.
• Schedule calendars, arrange internal/external meetings, and take minutes.
• Maintain filing systems and manage confidential information discretely.
• Track inventory and order office supplies.
• Manage internal and external correspondence across channels.
• Monitor budgets related to office expenses and propose cost-saving ideas.
• Ensure compliance with company policies and procedures.
• Assist HR with onboarding and training coordination.
• Contribute ideas to enhance client journey and events.
• Support event planning, venue sourcing, catering, and RSVPs.

Skills

Admin experience

Excellent communication

MS Office proficiency

Time management

Attention to detail

Team player

Discretion with confidential info

Education

Diploma in Business Admin/Management (preferred)

Tools

MS Office Suite

Outlook

Excel

Job description

Job Title: Admin Executive

Company: SACRED Pte Ltd

SACRED Institute, part of the SACRED ecosystem, is here to redefine the standard of modern relationships and cultivate a culture of intentional human connections, where every home serves as a safe sanctuary to resolve trauma patterns, build emotional safety, and foster deeply fulfilling and intentional relationships.

About the Job

We’re looking for an Admin Executive to join us on Mission 2030 whose focus is to empower 10,000 couples and young parents learn the skillsets needed to break repeating conflict cycles, healing core trauma patterns, and cultivate intentional, deeply aligned relationships.

You will play a crucial role in managing office administration, supporting organisational processes, maintaining records and handling day-to-day correspondence.

We’re looking for someone who loves to be meticulously organised, comfortable multi-tasking and is a people’s person.

This role offers the potential for you to grow to senior roles as SACRED expands her operations.

Responsibilities

• Handle general administrative duties and day-to-day office operations, including but not limited to managing the office facility needs, receiving deliveries, handling vendor and third-party relationships and resolve simple administrative issues.


• Schedule founders’ internal, external and client appointments, manage their calendars, prepare meeting agendas, attend and take meeting minutes.


• Maintain physical and digital filing systems of office equipment including creation of tags, databases, contracts, and other official company records. Handle confidential information with professionalism and discretion.


• Track and re-stock inventory and order office supplies, equipment, and pantry items.


• Manage internal and external correspondence, such as emails, calls including phone inquiries, WhatsApp and social media enquiries and official letters.


• Monitor budgets related to office expenses and administrative tasks and where required propose cost-effective solutions.


• Ensuring compliance with company policies and procedures.


• Assist HR with onboarding processes, training coordination, and administrative support.


• Participate in brainstorming sessions and where possible contribute fresh, strategically grounded creative ideas that enhances client journey with SACRED Institute.


• Assist with internal and external event management including sourcing suitable venues, communicating with vendors for catering, and other event requirements. Send out event invites and receive the RSVP responses from invited guests. Send reminders to event participants. Oversee running of the event on the day itself to ensure that everything runs smoothly.

Requirements

• Proven experience as an Admin Executive, Administrative Officer, or similar role


• Excellent communication and interpersonal abilities


• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)


• Excellent time management and organisational skills and a proactive attitude to get things done


• Attention to detail and problem-solving skills


• Knowledge of office management procedures and administrative practices


• Enthusiastic to work as part of an intentional team and business, where members take responsibility for looking into their own shadows, and take responsibility for their own healing and growth


• Based in Singapore


• Diploma in Business Administration, Management, or a related field (preferred)