Admin Executive

B+W BUILDERS PRIVATE LIMITED; Serangoon Garden Circus; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking an Admin Executive to provide essential support across multiple functions, including project administration, HR worker management, and office accounts. The ideal candidate should have strong organizational skills, attention to detail, and experience in documentation handling. Responsibilities include maintaining records, processing invoices, coordinating site meetings, and supporting onboarding processes. The role may involve performing ad hoc duties assigned by the management.

Qualifications

• Experience in project administration and coordination.
• Strong attention to detail in maintaining records and documentation.
• Familiarity with basic accounting processes.

Responsibilities

• Provide administrative support to project teams.
• Maintain project documentation and correspondence.
• Assist in work pass applications and onboarding processes.

Skills

Project coordination

Documentation management

Basic accounting

Communication skills

Job description

Admin Executive

Responsibilities

Project Administration

• Provide administrative and coordination support to project teams.
• Maintain project documentation, records, contracts, and correspondence.
• Prepare, process, and track purchase orders, supplier invoices, and payment submissions.
• Update and monitor project progress schedules, milestones, and deliverables.
• Assist in preparing progress reports, variation orders, and project claims documentation.
• Coordinate site meetings, record minutes, and follow up on action items.
• Track material deliveries, verify quantities, and liaise with suppliers and subcontractors.
• Assist in preparing CAD drawings, technical documents, and submission packages for approvals.
• Conduct quality checks, inspections, and follow up on defect rectifications.
• Support cost tracking, budgeting, and project resource allocation.
• Ensure compliance with workplace safety regulations and coordinate permits/submissions to authorities.

HR & Worker Administration

• Maintain attendance and employment records of foreign workers.
• Assist with work pass applications, renewals, and dormitory arrangements.
• Facilitate onboarding and offboarding processes.

Accounts & Office Administration

• Perform basic data entry for Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare and issue purchase orders, delivery orders, and invoices.
• Maintain company asset records and insurance documentation.
• Manage office supplies, filing, and general administrative duties.

Perform any other ad hoc duties as assigned by the Project Manager or management.