Admin Assistant (Residential)

CBRE Asia Pacific; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

CBRE Asia Pacific is seeking an Administrative Assistant for their Property Management department in Singapore. This role requires providing customer service support to tenants and performing various administrative tasks including filing, communication, and maintaining files.

The ideal candidate should have a Diploma/Nitec or N/O Level certificates and up to 2 years of relevant experience. Strong organizational skills and familiarity with Microsoft Office are essential for this position.

Qualifications

• Up to 2 years of job-related experience in administrative tasks.
• Ability to follow basic work routines and standards.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Assist the team with various administrative tasks.
• Maintain files including insurance certificates and leases.
• Engage in rent collection communications with tenants.

Skills

Communication skills

Organizational skills

Basic math skills

Microsoft Office knowledge

Education

Diploma/Nitec or N/O Level certificates

Job description

About the Role

As a CBRE Administrative Assistant in the Property Management department, you will provide customer service support to tenants. This job is part of the Property Management function; responsibilities include operating buildings on behalf of a client or group.

What You Will Do

• Assist the team with various administrative tasks, including answering phones, communicating with tenants, filing, and copying.
• Maintain files, including insurance certificates and leases.
• Work with building technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Participate in lease administration activities including lease set up, lease changes, and reporting.
• Submit invoices for payment by inputting them into the accounting system and forwarding original invoices to accounting for payment.
• Engage in rent collection communications and phone contact with tenants where permitted.
• Use existing procedures to solve straightforward problems while having limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You Will Need

• Diploma/Nitec or N/O Level certificates with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, e.g., Word, Excel, Outlook.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including ability to calculate simple figures such as percentages, discounts, and markups.
• Able to commit 5.5 days.