Admin Assistant (AR/AP/ Order Processing)

Search Personnel Pte Ltd; Singapore; On-site; SGD 2,400 - 4,000; Full time

Job summary

Search Personnel Pte Ltd is seeking an Admin Assistant to support AR/AP activities and order processing at Gambas Crescent, near Sembawang MRT. The role operates Monday to Friday, 8:00am–5:00pm, with a permanent contract and a salary up to SGD 4,000 plus AWS.

The position suits candidates with business administration or supply chain background. You will handle purchase orders, requisitions, supplier follow-ups and administrative tasks, contributing to smooth procurement and office operations.

Qualifications

• Diploma, Nitec or equivalent in Business, Administration, Supply Chain.
• Experience in admin, purchasing or procurement support is advantageous.
• Proficient with Microsoft Office applications.
• Organised, detail-oriented with prompt follow-up.
• Good communication and coordination skills.
• Ability to work independently and in a team.

Responsibilities

• Prepare and process purchase orders and related documents.
• Assist with purchase requisitions, quotations and supplier follow-ups.
• Coordinate with suppliers on delivery schedules and order status.
• Update purchase records, delivery details and invoice information.
• Liaise with internal teams on purchasing and administrative matters.
• Maintain proper filing of procurement and administrative documents.
• Support stock, delivery and documentation follow-up when required.
• Perform general administrative duties assigned by management.

Skills

Microsoft Office

Communication

Organization

Teamwork

Education

Diploma / Nitec in Business or related

Job description

Position: Admin Assistant (AR/AP/ Order Processing)

Location: Gambas Crescent, around 9 minutes' walk from Sembawang MRT

Working hours: 5 days work week, Monday to Friday, 8.00am to 5.00pm

Salary (commensurate with experience): Up to $4,000 + AWS

Duration: Permanent

Industry: Manufacturing and Repair of Semiconductor Assembly and Testing Equipment

Main Responsibilities

• Prepare and process purchase orders and related documents.
• Assist with purchase requisitions, quotations and supplier follow-ups.
• Coordinate with suppliers on delivery schedules and order status.
• Update purchase records, delivery details and invoice information.
• Liaise with internal teams on purchasing and administrative matters.
• Maintain proper filing of procurement and administrative documents.
• Support stock, delivery and documentation follow-up when required.
• Perform general administrative duties assigned by management.

Requirements

• Diploma, Nitec or equivalent qualification in Business, Administration, Supply Chain or related discipline.
• Relevant admin, purchasing or procurement support experience will be advantageous.
• Comfortable handling purchase orders, records and supplier coordination.
• Proficient in Microsoft Office applications.
• Organised, detail-oriented and able to follow up on tasks promptly.
• Good communication and coordination skills.
• Able to work independently and as part of a team.