Accounts and Admin Executive

TOTAL EQUIPMENT SOLUTION PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

TOTAL EQUIPMENT SOLUTION PTE. LTD. in Singapore is seeking an Accounts and Admin Executive to support financial accuracy, compliance, and smooth office operations.

You will handle daily accounting, payroll coordination, GST, audits, and HR-related administration, while liaising with external accountants and auditors. This role offers a pragmatic environment where attention to detail and regulatory knowledge are valued, with opportunities to contribute across finance and people operations.

Qualifications

• Diploma in Finance, Accounting, Business Administration or equivalent.
• 1-2 years of relevant accounting and administrative experience.

Responsibilities

• Manage daily accounting activities including processing banking transactions and supplier invoices.
• Perform bank and petty cash reconciliations to ensure accuracy.
• Prepare GST returns, coordinate payroll, monitor cash flow, and close books monthly.
• Assist with monthly financial reporting, audits, and liaise with external accountants.
• Provide administrative support: office supplies, vendors, couriers, and correspondence.
• Organize filing systems for contracts, licenses, permits, and confidential records.
• Coordinate recruitment activities: job postings, scheduling, and onboarding.
• Prepare employment contracts, HR letters, and personnel documents.
• Manage employee records, attendance, leave, work passes, and onboarding.
• Support HR initiatives and ensure compliance with Singapore employment regulations.

Skills

Accounting

Administration

Education

Diploma in Finance, Accounting, Business Administration or equivalent

Job description

Company Overview

We specialize in supplying emergency response firefighting equipment and systems for the Petrochemical, Oil & Gas, Marine, and Offshore industries regionally.

Job Summary

As an Accounts and Admin Executive, you will manage accounting and administrative functions to support financial accuracy, compliance, and smooth office operations.

Responsibilities

• Manage daily accounting activities including processing banking transactions, payments, supplier invoices, staff claims, and reimbursements to ensure timely and accurate financial operations
• Maintain accurate financial records and perform bank and petty cash reconciliations to support financial integrity
• Prepare and file GST returns, coordinate payroll, monitor cash flow, and execute month-end closing activities to ensure compliance and accurate reporting
• Assist with monthly financial reporting, audit preparation, and liaise with external accountants and auditors to facilitate smooth audit processes
• Provide administrative support by managing office supplies, coordinating vendors, arranging courier services, and handling correspondence to maintain efficient office operations
• Organize and maintain filing systems for company documents, contracts, licenses, permits, and confidential records to ensure easy retrieval and compliance
• Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding to support talent acquisition
• Prepare employment contracts, offer letters, HR correspondence, and personnel documents to ensure proper documentation and compliance
• Manage employee records, attendance, leave administration, work pass applications, and onboarding requirements to maintain accurate HR records
• Support employee engagement initiatives, respond to HR-related enquiries, and ensure adherence to company policies and Singapore employment regulations

Required competencies and certifications

• Diploma in Finance, Accounting, Business Administration or equivalent
• 1 - 2 years of relevant accounting and administrative experience