Accounts & Admin Executive

MONDOIL SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression

Job summary

MONDOIL SHIP MANAGEMENT PTE. LTD. is seeking an Accounts cum Admin Executive to join our Finance and Administration team in Singapore.

You will maintain accurate financial records while supporting day-to-day administrative functions in a maritime services environment. You should have a accounting qualification and at least 1 year in AP/AR or general accounting, with proficiency in Xero, QuickBooks or Sage and Excel.

Qualifications

• Diploma or degree in accounting/finance.
• At least 1 year in AP/AR or general accounting.
• Proficient in Xero, QuickBooks or Sage and Excel.
• Strong knowledge of accounting principles and financial reporting.
• Strong numerical accuracy and attention to detail.
• Good organizational and time-management skills.
• Ability to handle confidential financial information.

Responsibilities

• Process and reconcile AP/AR transactions.
• Prepare and maintain ledgers and supporting docs.
• Assist with monthly account reconciliations.
• Record journal entries and maintain GL.
• Process invoices, POs, and payment vouchers.
• Support the preparation of financial statements and reports.
• Handle data entry, filing, record-keeping and office coordination.
• Liaise with departments and vendors on queries.
• Assist with bank reconciliations and cash management.
• Support month-end and year-end closing procedures.

Skills

Numerical accuracy

Communication

Time management

Confidentiality

Teamwork

Attention to detail

Education

Diploma or Bachelor's in Accounting/Finance

Tools

Xero

QuickBooks

Sage

Excel

Job description

About the role
We are a dynamic organization operating in the maritime and shipping industry, committed to delivering high-quality ship management services with a focus on operational excellence, safety, and professional integrity.

We are seeking an Accounts cum Admin Executive to join our Finance and Administration team, playing a key role in maintaining accurate financial records while supporting the smooth day-to-day operations of our administrative functions.

Key responsibilities

• Process and reconcile accounts payable and accounts receivable transactions with accuracy and timeliness.

• Prepare and maintain financial records, ledgers, and supporting documentation in compliance with accounting standards and company policies.

• Assist with monthly account reconciliations, identifying and resolving discrepancies.

• Record journal entries and maintain the general ledger with precision.

• Process invoices, purchase orders, and payment vouchers for approval and payment.

• Support the preparation of financial statements and reports for management review.

• Handle administrative duties including data entry, filing, record-keeping, correspondence, and office coordination.

• Liaise with internal departments and external vendors regarding account queries and documentation.

• Assist with bank reconciliations and cash management activities.

• Support the accounts team with month-end and year-end closing procedures.

What we're looking for

• Diploma or Bachelor's degree in Accounting, Finance, or a related field.

• Minimum 1 year of relevant experience in accounts payable, accounts receivable, or general accounting.

• Proficiency in at least one accounting software (e.g. Xero, QuickBooks, or Sage) and Microsoft Office applications, particularly Excel.

• Strong knowledge of accounting principles, practices, and financial reporting standards.

• Excellent numerical accuracy and attention to detail with the ability to work with large volumes of data.

• Good organizational and time management skills with the ability to prioritize multiple tasks.

• Strong communication skills and ability to work effectively within a team.

• Ability to maintain confidentiality and handle sensitive financial information with professionalism.

• Experience in the shipping or maritime industry is advantageous.

What we offer

• Competitive remuneration package commensurate with qualifications and experience

• Structured, professional work environment with opportunities for career progression

• Exposure to experienced professionals in a well-established maritime organization.