Admin & Accounts Assistant

OCEAN WAY ENGINEERING/CONSTRUCTION PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Ocean Way Engineering/Construction Pte Ltd in Singapore is seeking an Admin & Accounts Assistant to provide administrative and accounting support, ensuring smooth operation of the office and finance department. The role involves handling daily tasks, maintaining financial records, preparing documents, and assisting management as required.

Responsibilities include managing invoices, purchase orders, data entry, filing, and coordinating meetings.

Qualifications

• Proficient in MS Office, especially Excel and Word.
• Good organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Basic bookkeeping and accounting procedures knowledge.
• Experience with accounting software is a plus.

Responsibilities

• Handle daily office administrative activities and general office operations.
• Manage calls, emails, correspondence, and enquiries.
• Maintain filing and document control, both physical and electronic.
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel arrangements.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist staff records, attendance, leave, and other HR-related administrative matters.
• Perform other administrative duties assigned by management.
• Prepare and process invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Perform data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Skills

MS Office

Excel

Word

Attention to detail

Time management

Communication

Teamwork

Tools

Accounting software

Job description

Job Summary

The Admin & Accounts Assistant willprovide administrative and accounting support to ensure the smooth andefficient operation of the office and finance department. The role involveshandling daily administrative tasks, maintaining financial records, preparingdocuments, and supporting management and other departments as required.

Key Responsibilities

Administrative Duties

• Manage daily office administrative activities and general office operations.
• Handle incoming calls, emails, correspondence, and enquiries.
• Maintain proper filing and document control, both physical and electronic.
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel arrangements when required.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist with staff records, attendance, leave, and other HR-related administrative matters.
• Perform other administrative duties assigned by management.

Accounts Duties

• Assist with the preparation and processing of invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Perform data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Requirements

• Previous experience in administration and basic accounting is preferred.
• Knowledge of accounting procedures and basic bookkeeping.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with accounting software will be an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.