Academic Operations & Facilities Lead

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Technological University (NTU) in Singapore seeks an Assistant Manager (Faculty Operations & Support) to oversee administrative operations, facilities management and examination support within the School of Civil and Environmental Engineering. The role collaborates with faculty, staff and external vendors to ensure efficient service delivery and policy compliance.

Key responsibilities include space planning, asset management, SOP development and data-driven performance analysis to

Qualifications

• Bachelor's degree from a recognised university.
• 3–5 years of relevant experience in administration, operations or facilities management.
• Experience in managing administrative operations, facilities coordination and stakeholder engagement.
• Strong organisational, analytical and problem-solving skills with multi-priority management.
• Knowledge of procurement processes, vendor management and compliance.
• Proficiency in MS Office; experience with enterprise systems is a plus.
• Excellent communication and interpersonal skills with stakeholders at all levels.

Responsibilities

• Oversee daily administrative operations including office services and space administration.
• Handle access management, inquiries handling and service delivery standards.
• Coordinate office space planning, renovations, relocation and furniture procurement.
• Oversee asset management, inventory records, access control and shared facilities.
• Manage vendor relationships for procurement, maintenance and events.
• Develop SOPs, workflows and processes to improve efficiency and quality.
• Prepare operational reports and provide data-driven recommendations.
• Coordinate examination administration and logistics and ensure QA.
• Ensure compliance with university policies, safety procedures and audits.

Skills

Organizational skills

Analytical thinking

Problem solving

Communication

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office

Enterprise systems

Job description

Nanyang Technological University (NTU) in Singapore seeks an Assistant Manager (Faculty Operations & Support) to oversee administrative operations, facilities management and examination support within the School of Civil and Environmental Engineering. The role collaborates with faculty, staff and external vendors to ensure efficient service delivery and policy compliance.

Key responsibilities include space planning, asset management, SOP development and data-driven performance analysis to