Academic Affairs & APT Coordinator

duke-nus medical school; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

Duke-NUS Medical School seeks a motivated academic administrator to support Faculty Appointments, Promotion and Tenure (APT) and related processes. You will coordinate dossiers, prepare papers for senior committees, and serve as a key contact for guidelines while driving process improvements.

The role combines administration, faculty development support, and stakeholder engagement in a dynamic healthcare education setting. Applicants with relevant experience are encouraged to apply.

Qualifications

• Degree in Life Sciences, Health Science, Social Sciences or related fields.
• Experience supporting academic administration or institutional committees is advantageous.
• Excellent written and verbal communication for senior stakeholders.

Responsibilities

• Provide comprehensive secretariat support for Faculty APT Committee meetings.
• Coordinate faculty dossier submissions, timelines and materials.
• Manage review and submission of dossiers to University committees.
• Prepare approval papers for Provost, ARC and Governing Board.
• Serve as main contact for APT guidelines and processes.
• Support administration of P&T and MTAR systems, reporting and improvements.
• Collaborate with IT to enhance faculty databases and digital solutions.

Skills

Meticulous

Organised

Strong written and verbal comms

Stakeholder engagement

Independent worker

Process improvement

Team collaboration

Education

Degree in Life Sciences, Health Science, Social Sciences or related disciplines

Tools

Microsoft Office

Adobe Acrobat

Zoom

Teams

AI-enhanced workflows

Job description

Duke-NUS Medical School seeks a motivated academic administrator to support Faculty Appointments, Promotion and Tenure (APT) and related processes. You will coordinate dossiers, prepare papers for senior committees, and serve as a key contact for guidelines while driving process improvements.

The role combines administration, faculty development support, and stakeholder engagement in a dynamic healthcare education setting. Applicants with relevant experience are encouraged to apply.