6723 - Document Control Executive | $3,000-$4,500 | Construction Industry | Kallang | ISO Standards

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd in Singapore is seeking a Document Controller to manage documents and drawings, ensuring proper tracking, distribution, and control across project lifecycles. You will generate reports and support change control processes.

Requirements include 3+ years in document management, ISO 9001 knowledge, strong MS Office/file management skills, and experience with a Project Information Management System.

Qualifications

• Minimum 3 years of document management and control experience.
• Knowledge of ISO 9001 standards is preferred.
• Proficient in MS Office and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings and ensure proper tracking and distribution.
• Create, run and distribute standard and customized reports and timely document reviews.
• Control all aspects of documentation throughout the project life cycle.
• Support Change Control and Document Control processes for the project.
• Track documents and correspondence efficiently and file/archive documentation for easy retrieval.
• Coordinate drawings/documents flow between site and main office in Singapore.

Skills

Document management

ISO 9001 knowledge

MS Office proficiency

File management

PIMS experience

Tools

MS Office

PIMS

Job description

Role:
Document Controller

• Location: Kallang Avenue
• Salary: $3000 to $4500
• Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Chaw Chiaw Han | R22106723 The Supreme HR Advisory Pte Ltd | EA 14C7279