(5Day|Perm Role) Document Controller [ISO9001] {hkhdv}

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Document Controller in Singapore to manage documentation and drawings, ensuring proper tracking and distribution across projects.

You will also support change control and maintain confidential project records throughout the lifecycle. The role requires 3+ years in document management, familiarity with ISO 9001, and strong MS Office skills. Vendor coordination and archive duties are part of the scope, with a standard 5-day workweek and office-based

Qualifications

• At least 3 years of document management experience.
• Knowledge on ISO 9001 standards preferred.
• Proficient with MS Office, spreadsheets and file management systems.
• Experience with Project Information Management System preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings; ensure tracking, duplication and distribution per procedures.
• Create, run and distribute standard and customized periodic reports; ensure timely reviews and documentation."
• Control all aspects of documentation throughout the project life cycle (catalogue, post, distribute, track, archive).
• Support Change Control and Document Control processes for the project.
• Track document correspondences and transactions effectively.
• File and archive documentation for easy retrieval.
• Assist with requests, searches and queries from project members.
• Coordinate document flow between site and main office in Singapore; manage quality, regulatory, and certification docs.
• Expedite vendor documentation deliverables; issue status reports as required.
• Organize and file technical documents and correspondence with internal/external customers.

Skills

Document management

ISO 9001

MS Office & spreadsheets

PIM system

Job description

Document Controller
Location: Kallang Avenue
Salary: $3000 to $4500
Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

No Charges will be incurred by Candidates for any service rendered.