1 Year Contract Executive Assistant (Events/Learning & Development) @ Jurong - Up to $3500 #HLV

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

The People Experience team at Recruit Express Pte Ltd is seeking a proactive coordinator to support employee engagement and staff wellbeing programmes, manage end-to-end events, and coordinate with internal stakeholders. You will help develop proposals, timelines, budgets and implementation plans for varied events and activities.

Responsibilities include coordinating with vendors, handling logistics, creating promotional materials, and responding to staff enquiries.

Qualifications

• Diploma or degree in HR, business admin, events management, communications or related discipline.
• Proficient in Microsoft Office; familiarity with digital communication and design tools is an advantage.

Responsibilities

• Support the planning, promotion and implementation of employee engagement and staff wellbeing programmes and initiatives.
• Develop proposals and concepts for internal events and engagement activities, including programme objectives, proposed activities, budget requirements, timelines, and implementation plans.
• Manage assigned internal events and engagement initiatives from end to end, including pre-event planning, stakeholder coordination, vendor liaison, logistics, communications and promotional materials, on-site execution and post-event follow-up/evaluation.
• Coordinate with internal stakeholders and external vendors to ensure the smooth and timely delivery of employee engagement and wellbeing activities.
• Create and coordinate promotional and communication materials for staff programmes, events and initiatives.
• Support the management of staff enquiries and feedback, including monitoring and responding to queries received through the wellbeing mailbox, and coordinating with relevant stakeholders for follow-up where required.
• Support the administration and delivery of staff wellbeing initiatives, including coordination, registration, vendor arrangements, procurement/payment processes, record keeping and programme communications.
• Support the management and enhancement of staff facilities and recreational amenities, including the Staff Lounge, Staff Gym and other wellbeing/recreational facilities.
• Provide administrative and coordination support for Employee Engagement, staff wellness and process/work improvement projects and/or other ad-hoc projects as assigned.

Skills

Microsoft Office

Digital tools

Education

Diploma or Degree in HR, Business Admin, Events Management, Communications or related discipline

Job description

Responsibilities for People Experience

• Support the planning, promotion and implementation of employee engagement and staff wellbeing programmes and initiatives.
• Develop proposals and concepts for internal events and engagement activities, including programme objectives, proposed activities, budget requirements, timelines, and implementation plans.
• Manage assigned internal events and engagement initiatives from end to end, including pre-event planning, stakeholder coordination, vendor liaison, logistics, communications and promotional materials, on-site execution and post-event follow-up/evaluation.
• Coordinate with internal stakeholders and external vendors to ensure the smooth and timely delivery of employee engagement and wellbeing activities.
• Create and coordinate promotional and communication materials for staff programmes, events and initiatives.
• Support the management of staff enquiries and feedback, including monitoring and responding to queries received through the wellbeing mailbox, and coordinating with relevant stakeholders for follow-up where required.
• Support the administration and delivery of staff wellbeing initiatives, including coordination, registration, vendor arrangements, procurement/payment processes, record keeping and programme communications.
• Support the management and enhancement of staff facilities and recreational amenities, including the Staff Lounge, Staff Gym and other wellbeing/recreational facilities.
• Provide administrative and coordination support for Employee Engagement, staff wellness and process/work improvement projects and/or other ad-hoc projects as assigned.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Events Management, Communications or a related discipline.
• Proficient in Microsoft Office applications; familiarity with digital communication and design tools is an advantage.