[0580] Admin & Purchasing Support Officer (Industrial Parts) – Tampines/ 5 days/ $3k

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Administrative / Purchasing Assistant to support daily operations and procurement processes. The role involves handling communications, organizing documents, and coordinating supplier orders to ensure timely delivery.

The position is full-time, 5 days a week, 9am–6pm, located at Tampines Industrial Crescent. Salary ranges from SGD 2,000 to SGD 3,000 per month depending on experience.

Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.
• Handle incoming phone calls, faxes, and email communications promptly and professionally.
• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to customer and project timelines.
• Track shipments and invoices to ensure timely delivery and payment processing.
• Maintain parts inventory records to support production and project requirements.
• Update project-related data and follow up on outstanding action items to ensure timely progress.
• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.
• Source and evaluate new suppliers based on product quality, pricing, and service standards.
• Monitor supplier performance and follow up on any product quality or delivery issues.
• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.
• Maintain updated supplier price lists and payment records.

Job description

• Working days : 5 Days ( Mon - Fri )
• Working Hour : 9am -6pm
• Working Location: Tampines Industrial Crescent
• Salary: $2,000 – $3,000 per month

Job Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.
• Handle incoming phone calls, faxes, and email communications promptly and professionally.
• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to customer and project timelines.
• Track shipments and invoices to ensure timely delivery and payment processing.
• Maintain parts inventory records to support production and project requirements.
• Update project-related data and follow up on outstanding action items to ensure timely progress.
• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.
• Source and evaluate new suppliers based on product quality, pricing, and service standards.
• Monitor supplier performance and follow up on any product quality or delivery issues.
• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.
• Maintain updated supplier price lists and payment records.
• Perform other ad-hoc administrative and purchasing duties as assigned.