Team Assistant - Stockholm

Mileway; Stockholms kommun; On-site; SEK 360,000 - 460,000; Full time

Job summary

Mileway is seeking a proactive Team Assistant for our Stockholm office to support the Asset Management team with admin tasks, archiving, listings, and CRM leads. You will work closely with Asset Managers, Marketing, and the Office Manager to keep operations running smoothly and facilitate leasing activity.

Based in Stockholm, you’ll collaborate with colleagues from around the world, with a policy of three days in the office weekly to maintain a dynamic, orderly work environment and strong

Qualifications

• Experience in administration, marketing, or similar roles.
• Excellent interpersonal skills and ability to work in a global team.
• Strong organizational awareness and proactive attitude.
• Proficient in MS Office: Outlook, Excel, Word and PowerPoint.
• Fluency in Swedish and excellent English, both spoken and written.

Responsibilities

• Support Asset Managers with online property marketing and listings and coordinate with tenants.
• Assist with marketing activities to improve leasing velocity.
• Coordinate local CMS and CRM implementations.
• Administrate leads and leasing in Salesforce.
• Collaborate with Office Manager on local office tasks.
• Maintain digital document management for Asset Management.
• Act as liaison between Marketing and Asset Management for property marketing tasks.

Skills

Administration

Marketing support

Interpersonal communication

Organizational skills

MS Office proficiency

Tools

Salesforce

CMS

CRM systems

Job description

We're looking for a proactive, driven recruit as Team Assistant to join us in our Stockholm office. You'll be part of a young, dynamic team, working alongside colleagues from all over the world and report to the Regional Director in Stockholm.

The candidate we're looking for will be a supportive and solid multi-tasker, with superb interpersonal skills and an irresistible drive to get things done. You'll be the glue that holds our Asset Management team together, lending administrative support where it's needed, handling the day to day, and doing what it takes to keep our show on the road. You'll support managers with administrative tasks so they can focus on their core responsibilities.

As our Team Assistant, you'll make sure contracts and agreements are prepared and our archive is accurately maintained. You'll keep property portals and 3rd party listings sites updated with vacant premises, as well as registering and following up on leads in the CRM system, plus supporting with practical office related points.

Working at Mileway

Mileway is Europe's leading owner and manager of last-mile logistics real estate, operating across more than 11 countries with a team of over 550 professionals in more than twenty offices. We provide high-quality urban logistics space that enables businesses to store, distribute and deliver goods closer to their customers.

Our portfolio focuses on strategically located warehouses and distribution assets that support the growing demand for efficient, city-focused supply chains. With a cloud-based IT infrastructure and strong local market expertise, Mileway combines pan-European scale with on-the-ground knowledge.

We are an international and collaborative organization, bringing together colleagues from over 50 nationalities. Our culture is pragmatic, fast-moving and team-oriented, with a strong focus on ownership and delivery.

At Mileway, we foster a continuous learning environment through our in-house learning and development programs, supporting both professional and personal development. You'll be based at our Stockholm office. While we embrace a flexible approach to work, our policy requires working from the office three days a week.

What you'll do

• Support the Asset Managers with online property marketing and listings. You'll proactively assist in business planning and organizing, planning, and communicating with tenants when required.
• Support the team of Asset Managers with marketing activities and material, all to improve our leasing velocity and collaboration in the team.
• Coordinate local market implementations of centrally driven initiatives such as CMS and CRM systems.
• Administrate leads and leasing processes in Salesforce.
• Collaborate closely with the Office Manager to execute delegated office-related tasks locally, ensuring a highly satisfying work environment at our Stockholm office.
• Implement and maintain a good structure in the digital document management system regarding Asset Management.
• Act as the natural step between the Marketing team and the Asset Management team for property marketing related tasks, to support both functions.

What you'll bring

• Your experience in administration, marketing, or similar roles.
• Your amazing, proactive attitude. You're comfortable in an international setting and can interact with stakeholders at all levels.
• A high degree of organizational awareness. You know what it takes to get things done. Nothing stays on your to-do list for long.
• Your command of MS Office: Outlook, Excel, Word and PowerPoint.
• Language skills. This role requires you to be fluent in Swedish and have an excellent command of English, both spoken and written.
• Being able to think three steps ahead. You can link different activities and understand how they influence and are dependent on one another.
• Excellent communication skills, both verbal and written.
• Your positive, proactive, can-do attitude and problem-solving skills. You create order in a hectic and dynamic environment.
• Experience working with a real estate company is a plus but not required.

If you recognise yourself in the description above, we'd love to hear from you.

What matters most to us is your drive, your attitude and your willingness to learn and grow in Real Estate.