Software Asset Manager

Volvo Group; Göteborgs kommun; On-site; SEK 900,000 - 1,300,000; Full time

Job summary

Volvo Group is seeking an experienced professional to own SAP licensing governance, optimization, and audit readiness. You will work across procurement, finance, IT, and suppliers to ensure compliance, cost efficiency, and alignment with business needs.

You will lead license consumption metering, policy development, and data‑driven optimization while maintaining contract repositories and supporting audits and negotiations.

Qualifications

• Experience in license management for SAP software products and services.
• Knowledge of SAP licensing principles and contractual aspects.
• Hands-on experience with SAP audit processes.
• Experience with SAM tools and software asset governance.
• Experience in a global context with cross‑cultural awareness.
• Excellent communication and presentation skills.
• Strong end-to-end ownership and proactive mindset.
• Fluency in English and university degree.

Responsibilities

• Develop and manage license consumption metering processes for products in scope (licenses, software, consumption-based, etc.).
• Conduct regular audits and assessments to ensure compliance with SAP licensing terms and conditions.
• Identify potential compliance gaps or risks and take actions to rectify them.
• Develop and implement license usage policies to optimize utilization and align with business needs.
• Analyze license usage data to identify optimization opportunities and strategies.
• Maintain a centralized repository of SAP license contracts, POs, and invoices.
• Support software procurement and ensure alignment with Volvo Group policies.
• Act as the main contact during external audits and vendor dialogues.

Skills

License management

SAP licensing

End-to-end ownership

Stakeholder management

Data analysis

English proficiency

Cross-cultural awareness

Negotiation

Education

Bachelor's degree

Tools

SAM tools

Job description

What you will do

At Volvo Group you will contribute to the transformation of our company, the transport industry and society at large. In this role, you will take end‑to‑end ownership of SAP software licensing compliance, optimization, and governance. You will work closely with procurement, finance, IT, application and infrastructure teams, as well as suppliers, to ensure we stay compliant, cost‑efficient, and audit‑ready while enabling business needs.

Key Responsibilities

• Develop and manage license consumption metering processes for products in scope (licenses, software, consumption‑based, etc.). Conduct regular audits and assessments to ensure compliance with SAP licensing terms and conditions. Identify any potential compliance gaps or risks and take necessary actions to rectify them.
• Develop and implement license usage policies and guidelines to ensure compliance and optimize license utilization. Collaborate with stakeholders to define policies that align with business needs and industry best practices.
• Analyze license usage data to identify opportunities for optimization. Identify underutilized licenses, explore license reassignment options, and recommend strategies to optimize license allocation and usage.
• Operationally manage contracts and relationships to maximize value and reduce costs for software licensing, maintenance, and service offerings.
• Maintain a centralized repository of SAP license contracts, agreements, POs, and invoice files. Ensure all documents are up‑to‑date, properly described, and easily accessible.
• Support software procurement and ensure it is performed in line with Volvo Group policies.
• Contribute to the preparation and monitoring of the consolidated budget for software products and licenses.
• Act as the main contact during external audits.
• Support strategic, tactical, and commercial discussions and decisions that affect software and licenses, in accordance with the vendor interaction model.
• Participate in negotiations and supplier dialogues when applicable.
• Advise project, program, infrastructure, and application portfolio managers on software licensing and compliance, recommending actions that optimize the software portfolio.
• Stay updated on new licensing models, trends, and industry communities.
• Run internal SAP licensing portfolio governance; provide reports on license compliance, budget follow‑up, optimization efforts, and cost savings achieved through license management activities. Offer insights and recommendations to stakeholders and management based on data analysis to support decision‑making processes.
• Cooperate and maintain relationships with external suppliers and consulting companies.
• Drive and maintain your own SAM external and internal network, representing the Volvo Group at external events, conferences, and SAM events.
• Remove road blockers and suggest ways to move forward.

Required competencies and experience

• Proven professional history in license management and administration, software licensing, and Software Asset Management for SAP software products and services.
• Proven track record of SAP licensing principles and contractual aspect expertise.
• Proven experience with the SAP audit process, including hands‑on experience.
• Experience with SAM tools.
• Experience working in a global context with cross‑cultural awareness and skills.
• Excellent communication and presentation skills.
• Clear sense of end‑to‑end ownership and initiative/proactiveness.
• Ability to identify, understand, and prioritize the interests, needs, and concerns of various stakeholders, including executive level, from the SAM perspective.
• Comfort with multi‑source data analysis.
• Technical background is an asset.
• Relevant university degree.
• Complete proficiency in English is a requirement.
• Experience with vendor management is an asset.
• Negotiation skills are an asset.