Site Administration Specialist - Helsingborg

TGW Northern Europe; Helsingborgs kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Life Assurance: 4 x Yearly Salary

Employee Assistance Programme

Health care allowance

Free annual health check

30 days annual vacation

Job summary

TGW Northern Europe is seeking a Site Administrator in Helsingborg to keep administration, governance and compliance running smoothly on site. You’ll support project documentation, induction administration, records, reporting, and liaison with stakeholders in Swedish and English.

The role requires strong administrative skills, MS Office proficiency, and the ability to work in an engineering or site-based environment.

Qualifications

• Strong experience in providing administrative support.
• Proficient in MS Word, Excel, Outlook and PowerPoint.
• Business-level Swedish and English written and spoken.
• Based in or near Helsingborg.
• Experience in engineering or site-based environments.
• Proficient with Microsoft Project.

Responsibilities

• Maintain project document libraries, ensure up-to-date and well-filed documentation and support headcount records and health and safety data.
• Coordinate site induction administration and track system records like ID06 and LMS, including approvals.
• Maintain site administrative records and tracking boards, including permit records and snagging updates.
• Generate reports and update online systems from stakeholder information.
• Support Global Mobility with visa and work permit processes.
• Provide meeting support and distribute project communications and notes.
• Raise purchase order requests, record expenses, and manage calendars, holidays and timesheets.
• Liaise with customer site teams, local contractors and suppliers in Swedish and English.
• Coordinate site welfare supplies and PPE stock; liaise with cleaners and arrange team meals and activities.
• Support Site Management with safety administration and safety walks.

Skills

Administrative support

Organisational skills

Attention to detail

Time management

Swedish and English (business)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Project

Job description

TGW Northern Europe is seeking a Site Administrator in Helsingborg to keep administration, governance and compliance running smoothly on site. You’ll support project documentation, induction administration, records, reporting, and liaison with stakeholders in Swedish and English.

The role requires strong administrative skills, MS Office proficiency, and the ability to work in an engineering or site-based environment.