Site Administrator - Helsingborg (Contract & Benefits)

TGW Group; Helsingborgs kommun; On-site; SEK 360,000 - 480,000; Part time

Benefits offered by this job

Life Assurance 4x Salary

Employee Assistance Programme

Annual vacation 30 days

Health care allowance

Annual health check

Fixed-term contract

Dynamic work environment

Pleasant colleagues

Job summary

TGW Group in Helsingborg is seeking a Site Administrator to keep project administration organized and compliant, enabling the team to focus on delivering for ICA. You will manage document libraries, inductions, records and health and safety information, ensuring systems stay current and accessible.

You will coordinate site logistics, assist with reporting, manage calendars and travel, support the Global Mobility team as needed, and liaise with local contractors in Swedish and English,

Qualifications

• You have strong experience in providing administrative support.
• You are proficient with Microsoft Word, Excel, Outlook & PowerPoint.
• You are fluent in Swedish and English, written and spoken at business level.
• You are based in or near Helsingborg.
• You have excellent attention to detail and strong organizational skills.

Responsibilities

• Maintain project document libraries, ensuring documentation is up to date and properly filed.
• Coordinate site induction administration and track approvals.
• Maintain site administrative records and tracking boards, including permit and snagging documentation.
• Generate reports and update online systems from internal and external stakeholders.
• Support visa and work permit applications with the Global Mobility team.
• Provide meeting support and distribute project communications.
• Raise purchase orders, record expenses, and manage calendars and timesheets.
• Liaise with customer site teams, local contractors and suppliers in Swedish and English.

Skills

Administrative support

Time management

Organizational skills

Attention to detail

Swedish & English

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Microsoft Project

Job description

TGW Group in Helsingborg is seeking a Site Administrator to keep project administration organized and compliant, enabling the team to focus on delivering for ICA. You will manage document libraries, inductions, records and health and safety information, ensuring systems stay current and accessible.

You will coordinate site logistics, assist with reporting, manage calendars and travel, support the Global Mobility team as needed, and liaise with local contractors in Swedish and English,