Senior Payroll Administrator

Wequel; Södertälje kommun; On-site; SEK 357,000 - 469,000; Full time

Benefits offered by this job

Consultant team environment

Flat organization

Development opportunities

Job summary

WeQuel is seeking a Payroll Administrator in Södertälje to join the Payroll function within People Services Sweden, focusing on end-to-end payroll processes and stakeholder support to ensure accuracy, efficiency and compliance.

You will collaborate with internal teams and external parties, drive digitalization and automation, and support a payroll of around 23,000 payslips per month in a dynamic consultancy setting.

Qualifications

• Vocational higher education qualification in Payroll (YH, 1.5-2 years) plus at least 5 years of end-to-end payroll experience, or 8+ years of operational payroll experience.
• Professional proficiency in Swedish, written and spoken.
• Professional proficiency in English, written and spoken.
• Experience with the SD Worx payroll system.
• Good knowledge of payroll-related laws and regulations.
• Structured and detail-oriented.
• Strong sense of ownership and accountability.
• Service-minded and customer-focused.
• Strong communication skills.
• Collaborative and team-oriented.
• Proactive in problem-solving and continuous improvement.
• Quality and compliance focused.

Responsibilities

• End-to-end management of payroll cases, including new hires, employment changes, terminations, absences, allowances and deductions
• Day-to-day support and guidance to employees and managers on payroll matters
• Quality checks of payroll processing and output
• Maintenance of payroll documentation and records
• Support in annual payroll activities, including calendar-year and vacation-year transitions
• Collaboration with internal stakeholders and external parties such as suppliers and authorities
• Participation in payroll projects focused on digitalization, automation and process improvements
• Support of continuous improvement within the Payroll function
• Close collaboration with payroll administrators, payroll specialists and support teams
• Collaboration with colleagues in Poland supporting travel expenses and time systems
• You will work in a dynamic environment where you independently drive your flow forward while collaborating with several interfaces both within the organization and externally.

Skills

Payroll experience

SD Worx

Swedish language

English language

Detail-oriented

Communication skills

Team collaboration

Problem solving

Continuous improvement

Payroll systems

Education

Payroll education (YH 1.5-2 years)

Tools

SD Worx payroll system

Job description

Payroll Administrator - within Payroll & HR

We at WeQuel are now looking for a Payroll Administrator in Södertälje, where you will become an important part of the Payroll function within People Services Sweden, with a focus on the end-to-end payroll process. The role combines operational payroll administration with stakeholder support, compliance, quality assurance and continuous improvement initiatives. You will work closely with employees, managers, internal stakeholders and external parties to ensure an accurate, efficient and compliant payroll process.

As a consultant with us, you will have the opportunity to work with one of our clients, leading companies within industry and manufacturing, where you will help optimize processes, drive digitalization and automation, and create sustainable, compliant payroll solutions. The client's Payroll function processes approximately 23,000 payslips per month and works with multiple integrated systems.

Your responsibilities:

• End-to-end management of payroll cases, including new hires, employment changes, terminations, absences, allowances and deductions
• Day-to-day support and guidance to employees and managers on payroll matters
• Quality checks of payroll processing and output
• Maintenance of payroll documentation and records
• Support in annual payroll activities, including calendar-year and vacation-year transitions
• Collaboration with internal stakeholders and external parties such as suppliers and authorities
• Participation in payroll projects focused on digitalization, automation and process improvements
• Support of continuous improvement within the Payroll function
• Close collaboration with payroll administrators, payroll specialists and support teams
• Collaboration with colleagues in Poland supporting travel expenses and time systems

You will work in a dynamic environment where you independently drive your flow forward while collaborating with several interfaces both within the organization and externally.

Requirements:

• Vocational higher education qualification in Payroll (YH, 1.5-2 years) plus at least 5 years of end-to-end payroll experience, or 8+ years of operational payroll experience
• Professional proficiency in Swedish, written and spoken
• Professional proficiency in English, written and spoken
• Experience with the SD Worx payroll system
• Good knowledge of payroll-related laws and regulations
• Structured and detail-oriented
• Strong sense of ownership and accountability
• Service-minded and customer-focused
• Strong communication skills
• Collaborative and team-oriented
• Proactive in problem-solving and continuous improvement
• Quality and compliance focused

Meritorious:

• Experience with different collective bargaining agreements
• Experience with the Engineering Agreement (Teknikavtalet)
• Experience from large companies

Assignment details:

• Start: November 2026 (candidate must be available in November)
• End: 6 months from start, with possibility of extension
• Workload: 100%
• Remote: 40% (3 days on site in Södertälje - Tuesday, Thursday and Friday)
• Location: Södertälje
• Interview process: 1 interview with the hiring manager

We offer:

At WeQuel, you become part of a consultant team that values people first - we believe success is created through commitment, collaboration and development. We offer a flat organization with short decision paths, a strong sense of community and the opportunity to influence your own development.