Senior Executive Assistant

Marshall Group; Stockholms kommun; On-site; SEK 900,000 - 1,500,000; Full time

Job summary

Marshall Group in Stockholm is seeking a Senior Executive Assistant to provide high-level support to the CEO and CFO & Deputy CEO, and to other members of the Management Team.

You will manage calendars, travel, reports, meeting materials, minutes, and confidentiality, while supervising one EA. Strong English and Swedish, mastery of MS Office, and discretion are essential. The role offers exposure to global partners and strategic projects.

Qualifications

• 10+ years of experience supporting C-suite executives or senior leadership.
• Fluent in English and Swedish (spoken and written).
• Bachelor’s degree or equivalent work experience preferred.
• Proven ability to handle sensitive and confidential information.

Responsibilities

• Manage complex calendars and prioritise demands.
• Coordinate domestic and international travel arrangements.
• Prepare executive reports, presentations, and meeting materials.
• Attend meetings, take minutes, and follow up on action items.
• Screen and prioritise emails, calls, and mail.
• Support budget management and expense reporting.
• Assist with special projects led by the executives.

Skills

Organisational skills

Communication skills

Multitasking

Discretion & confidentiality

Interpersonal skills

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Marshall Group is the audio, tech, and design powerhouse uniting musicians and music lovers through genre-breaking innovation. Our flagship brand, Marshall, is uniquely positioned with over 60 years of rock ‘n’ roll attitude on stage, at home, and on the go. Our iconic products are brought to life by a dedicated team of 800 passionate employees and sold in over 90 markets worldwide.

What you’ll do:

As our Senior Executive Assistant you will predominantly provide support to the CEO and to the CFO & Deputy CEO, as well as a couple of members of the Marshall Group Management Team.

You will act as a key point of contact between the CEO and CFO & Deputy CEO and the rest of the organisation / external partners, maintaining a high level of professionalism, discretion, and confidentiality at all times. You will have one Executive Assistant reporting to you.

Roles & Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and prioritising demands.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare executive reports, presentations, correspondence, and meeting materials.
• Organise and attend meetings, take minutes, and ensure action items are followed up.
• Screen and prioritise incoming communications (emails, calls & mail).
• Act as the liaison between the executive team (CEO & CFO/Deputy-CEO)
• Support event planning and organisation on behalf of the executive.
• Maintain a high level of confidentiality and discretion in all activities.
• Prepare expense reports and assist with budget management.
• Conduct research and compile briefing materials for meetings and business development.
• Support special projects and initiatives led by the executive.
• Monitor tasks and projects to ensure deadlines are met.
• Foster strong relationships with key clients, partners, and employees on behalf of the executive.

Who we’re looking for:

• Exceptional organisational and time management skills.
• Excellent verbal and written communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Powerpoint, Word & Excel).
• Ability to manage multiple tasks and adapt to a rapidly changing environment.
• Strong interpersonal skills and professional demeanour.
• Discretion, integrity, and commitment to confidentiality.
• Proactive approach and problem solving skills.

You probably have the following experiences & skills:

• Minimum 10 years of experience supporting C-suite executives or senior leadership.
• Bachelor’s degree in Business Administration, Communications, or related field (preferred), or equivalent work experience.
• Proven experience in handling sensitive and confidential information.
• Fluent in, both spoken and written, English and Swedish.

Our pledge:

We thrive to foster an inclusive workplace and we do not discriminate on the basis of race, religion, disability, colour, national origin, gender, sexual orientation, age or marital status. We firmly believe that Marshall thrives when our employees do, leading to better experiences for our consumers. We encourage applications from all over the world. To enable transitioning from another country for a role at Marshall, we offer re-location support. This support is tailored for each role but always includes visa/work permit application, local authority registration, and home finding service. Don't hesitate to reach out if you have any questions.