Receptionist

Potter Clarkson; Stockholms kommun; On-site; SEK 312,480 - 379,440; Full time

Benefits offered by this job

Competitive salary based on experience

25 days annual leave + bank holidays

Company pension scheme

Healthcare package

Regular company away days & socialイベント

Job summary

Potter Clarkson in Stockholm seeks a receptionist to join the business services team. You will be the first point of contact for clients, visitors and colleagues, ensuring a professional and welcoming atmosphere and smooth day-to-day office running.

You’ll work with teams across Stockholm and our Denmark and UK offices, helping the firm maintain high standards of service and professionalism that the firm is known for.

Qualifications

• Excellent interpersonal and communication skills.
• Professional, approachable manner with strong attention to detail.
• Good organisational skills and the ability to manage multiple tasks effectively.
• Confidence using Microsoft 365 and general office systems.

Responsibilities

• Act as the first point of contact for visitors, clients and callers, providing a warm and professional welcome.
• Managing the reception desk, meeting rooms and visitor facilities.
• Coordinating incoming and outgoing mail and deliveries.
• Supporting meeting and event arrangements, including room bookings and refreshments.
• Providing general administrative and office support to fee-earning and business services teams, as required.
• Working collaboratively with colleagues and third party contractors to ensure the office runs smoothly and efficiently at all times.

Skills

Interpersonal skills

Communication

Organisational skills

Microsoft 365

Tools

Microsoft 365

Job description

We are looking to appoint a receptionist to join our business services team, based in our Stockholm office. This is a client-facing role at the heart of the firm, providing a professional and welcoming first point of contact for clients, visitors and colleagues, and supporting the smooth day-to-day running of the office.

You will work closely with colleagues across the firm in the Stockholm office as well as in our offices in Denmark and the UK, helping to ensure that our office environment reflects the high standards of service and professionalism for which Potter Clarkson is known.

Key Responsibilities

• Acting as the first point of contact for visitors, clients and callers, providing a warm and professional welcome
• Managing the reception desk, meeting rooms and visitor facilities
• Coordinating incoming and outgoing mail and deliveries
• Supporting meeting and event arrangements, including room bookings and refreshments
• Providing general administrative and office support to fee-earning and business services teams, as required
• Working collaboratively with colleagues and third party contractors to ensure the office runs smoothly and efficiently at all times

Skills and experience

Essential

• Excellent interpersonal and communication skills
• A professional, approachable manner and strong attention to detail
• Good organisational skills and the ability to manage multiple tasks effectively
• Confidence using Microsoft 365 and general office systems

Desirable

• Previous experience in a receptionist, front-of-house or client-facing administrative role
• Experience in a professional services or legal environment
• Fluency in English and Swedish

The firm

Potter Clarkson is an award-winning, top-tier intellectual property law firm, advising clients across the globe on patents, trade marks and IP strategy. With offices across the UK, Sweden and Denmark, we combine technical excellence with a strong culture of collaboration and client care. Our business services teams play a vital role in supporting our professionals and ensuring the firm operates to the highest standards.

Benefits

• Competitive salary based on experience.
• 25 days annual leave + bank holidays.
• A company pension scheme.
• Healthcare package.
• Regular company away days & social events.

We are committed to providing a highly supportive, inclusive and stimulating workplace for all our people. Read more about how we’re building a more equal, diverse and inclusive culture here.