Pursuit Coordinator

Ramboll; Eskilstuna kommun; Remote; SEK 500,000 - 800,000; Full time

Benefits offered by this job

Hybrid and flexible work arrangements

Professional development and growth

Collaborative, inclusive culture

Job summary

Ramboll is seeking a remote Pursuit Coordinator to join our Strategic Pursuits team. You will help win bids and tenders by researching, coordinating content, and producing compelling materials for submissions and interviews.

You will work with international teams and manage collaboration spaces across Teams and SharePoint. Reporting to the team manager, you’ll coordinate content, maintain quality and drive consistency.

Qualifications

• Experience in bid, proposal, tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting and proofreading skills.
• Strong research skills, with ability to source business, client, competitor and stakeholder information.
• Strong organisational and communication skills, including managing multiple information requests, deadlines and review cycles.
• As this is a global role, comfortable working remotely with internationally based teams.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively.
• Desire to learn new skills and input into new processes; AI experience is desirable.
• In-Design skills will be desirable.
• APMP foundation certification desirable but not required.

Responsibilities

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information
• Coordinate clarification questions, responses and review cycles
• Proofread documents and help maintain consistency, accuracy and compliance
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content

Skills

Bid processes

Proposal writing

Research skills

Organization

Communication

Remote collaboration

MS 365 tools

AI systems

In-Design

APMP foundation

Tools

Teams

SharePoint

Word

PowerPoint

Job description

Company Description

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Job Description

Remote position based near one of our U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Are you excited about joining a company that strives to make a difference - for its employees, clients, and society? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Sales and Tender team and work with us to close the gap to a sustainable future.

Your new role

Strategic Pursuits team. Building on strong research, writing, coordination and document management skills, the Pursuit Coordinator will help pursuit teams find, develop, organise and refine content needed for winning bids, tenders and proposals. The role will support all stages, from early client and competitor insight through submission, interviews and lessons learned.

Reporting to the Strategic Pursuits team manager, you will form an integral part of a tight-knit and collaborative international team. You will work closely with Pursuit Consultants, fellow pursuit and proposal specialists, and technical teams across the full pursuit lifecycle. This role is ideal for someone who is organised, collaborative, proactive and comfortable communicating with senior stakeholders.

At Ramboll, our ambition is to be The Partner for Sustainable Change, and we are committed to creating innovative solutions that will contribute to accelerating the ongoing sustainable transition. Working for Ramboll means working for a company that strives to make a difference for our employees, clients and society. Combining local presence with global reach, we offer you a strong platform for continuous professional growth. The successful applicant for this role will have the opportunity to contribute to our strategy to close the gap to a sustainable future.

Your key responsibilities will include:

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information
• Coordinate clarification questions, responses and review cycles
• Proofread documents and help maintain consistency, accuracy and compliance
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content

Qualifications

About you

• Experience in bid, proposal, tender processes and familiarity with best-practice processes
• Good proposal writing, editing, formatting and proofreading skills
• Strong research skills, with the ability to source business, client, competitor and stakeholder information
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles
• As this is a global role, you will be comfortable working remotely and with teams based internationally
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative
• This role offers opportunities to grow within a new and evolving process so a desire to learn new skills and input into new processes is essential
• Strong communication skills and willingness to challenge unclear or incomplete instructions
• Experience of using AI systems is desirable
• In-Design skills will be desirable
• APMP foundation certification desirable but not required

Additional Information

What we can offer you

• Meaningful, high-impact work
• Flexible and hybrid work arrangements
• Competitive compensation and benefits
• Professional development and leadership opportunities
• A collaborative and inclusive culture
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change with Ramboll in the Americas

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [e-mail] with such requests.