Payroll Specialist (Denmark/Sweden)

Ramboll; Malmö kommun; Hybrid; SEK 700,000 - 900,000; Full time

Benefits offered by this job

Flexible work environment

Work from home part-time

Development opportunities

Supportive leadership

Collaborative culture

Job summary

Ramboll Nordic payroll team seeks a skilled Nordics Payroll Specialist to ensure accurate, compliant payroll delivery across Denmark and Sweden within a global model. Serve as country payroll expert, partnering with Global Payroll Operations, HR, Finance, and external providers for timely, compliant payroll outcomes.

This role emphasizes collaboration, service-minded delivery, and translating complex regulations into clear guidance.

Qualifications

• Strong payroll experience with expertise in Denmark and Sweden.
• Good understanding of income tax, social security, pensions, statutory reporting, and collective agreements.
• Experience with outsourced payroll providers and payroll audits and controls.
• Strong analytical and problem-solving skills with attention to detail.
• Fluency in English; Danish and/or Swedish language ability is a plus.

Responsibilities

• Provide Tier 2 payroll guidance across Denmark and Sweden within the end-to-end payroll cycle.
• Act as payroll expert for Danish and Swedish legislation and changes.
• Collaborate with HR, Finance, and external providers to resolve issues and improve service.
• Support vendor performance, system enhancements, interface investigations, and automation.
• Develop and maintain local payroll documentation and guidance.

Skills

Payroll expertise

Denmark and Sweden knowledge

Stakeholder collaboration

Analytical & problem-solving

English fluency

Job description

Are youmotivatedby payroll accuracy, compliance, and operational excellence? Are youenergisedby working across Denmark and Sweden in a global payroll model? Are you a collaborative, pragmatic specialist who enjoys building trust with colleagues, providers, and local stakeholders?

If this sounds like you, or you are curious to learn more, then this role could be the perfect opportunity. Join Ramboll as our new Nordics Payroll Specialist and work with us to support reliable, compliant payroll delivery across Denmark and Sweden while contributing to our global payroll transformation journey.

Your new role

As our new Nordics Payroll Specialist, you will ensureaccurate, compliant, andtimelypayroll delivery across the Nordic region, with primary focus on Denmark and Sweden. You will act as a country payroll subject matter expert and escalation point for complex payroll matters requiring local knowledge of tax, social security, pensions, statutory reporting, collective agreements, and employment-related payments.

You will be part of a global Payroll & Benefitsorganisation, working closely with Global Payroll Operations, HR, Finance, local leadership, external payroll providers, and in-country partners. This is a role for someone who enjoys combining detailed payrollexpertisewith a calm, service-minded approach. In a Danish and Swedish working context, we value transparency, trust, inclusion, work-life balance, and practical collaboration. You will help strengthen standard ways of working while respecting local requirements and cultural expectations in both countries.

Your key responsibilities will be:

• Provide Tier 2 guidance and country-specific payroll support for Denmark and Sweden across the end-to-end payroll cycle, including new hires, employee changes, terminations, leave, variable pay, benefits, deductions, and payroll outputs.
• Act as the payroll expert for Danish and Swedish legislation,monitoringchanges affecting payroll, taxation, social security, pensions, statutory reporting, and employment-related payments.
• Partner with HR, Finance, local leadership, Global Payroll Operations, and external providers to resolve complex payroll issues, support audits, manage controls evidence, and improve service delivery.
• Support vendor performance follow-up, payroll system enhancements, interface investigations, reporting, reconciliations, automation, and processoptimisationinitiatives.
• Develop andmaintainlocal payroll documentation, knowledge articles, employee guidance, and knowledge transfer materials to promotestandardisationand operational excellence.

About you

You bring strong payrollexpertise, a service-oriented mindset, and the confidence to advise stakeholders in a clear and practical way. You are comfortable working independently, but you also enjoy building alignment across teams, countries, and providers.

• Strong payroll experience with practicalexpertisein Denmark and Sweden.
• Good understanding of income tax, social security, pension administration, statutory reporting, and how collective agreements can affect payroll in Denmark and Sweden.
• Experience working with outsourced payroll providers and supporting payroll audits, controls, and compliance activities.
• Strong analytical and problem-solving skills, with high attention to detail and the ability to investigate root causes of complex payroll issues.
• Fluency in English andstrong communicationskills; Danish and/or Swedish language capability would be an advantage for local stakeholder and employee matters.

What we can offer you

• Flexible work environment with the possibility of working from home a few days a week, aligned with local practices and business needs.
• A collaborative, low-hierarchy working culture where openness, trust, and shared responsibility are valued.
• Opportunity to shape payroll excellence across Denmark and Sweden while contributing to a global payroll operating model.
• Exposure topayroll transformation, automation, knowledge management, and continuous improvement initiatives.
• Supportive leaders guided by Ramboll’s Leadership Principles anda commitmentto your development.
• Inspiration from colleagues across countries, functions, and projects in a foundation-owned company with long-term thinking.
• A culture that welcomes you as the unique person you are and supports balance in where, when, and how you work.

We invite diversity in all its forms and encourage applicants from all groups to apply.

Werecognisethat some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume, and Ramboll’s supportive learning culture can help you grow. So, if this role resonates with you but you do not meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. That is where we start – and how we work. Our history is rooted ina clear visionof how a responsible company shouldact, andbeing open and curious is a cornerstone of our culture.Ramboll employs more than18,000 peopleglobally across 35 countries.Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is astrengthand that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyoneis able toflourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are anychangeswe could make to the application process to make it more comfortable for you. You can contact us at [emailprotected] with such requests.