PMO Coordinator / Project Coordinator – IT Transformation

Us3 Consulting; Stockholms län; Hybrid; SEK 900,000 - 1,100,000; Full time

Job summary

Us3 Consulting in Solna/Stockholm is seeking a Senior PMO Coordinator to steer an IT carve‑out and transformation programme in a hybrid setup with 3–4 days on site.

You will maintain the integrated IT roadmap, manage RAID and dependencies, and produce governance materials for Steering Committees, while coordinating planning across multiple IT workstreams.

Qualifications

• Experience as PMO Coordinator, Project Coordinator, Programme Planner or equivalent in large IT programmes.
• Strong hands‑on experience with MS Project/Planner Premium (WBS, milestones, baselines, dependencies).
• Experience coordinating multiple IT workstreams and maintaining an integrated programme plan.
• Proven ability to produce executive‑level reporting and governance materials.

Responsibilities

• Maintain the integrated IT roadmap, schedules, milestones and baselines.
• Coordinate planning, reporting cycles, status updates and follow‑ups across IT workstreams.
• Manage RAID, dependencies, actions, decisions and change control registers.
• Prepare concise programme reports, governance packs and minutes.
• Track budgets, actuals, forecasts, resources and scope changes.
• Support governance routines, go‑live readiness and TSA/RTSA exit activities.
• Ensure information is accurate, current and traceable.
• Escalate overdue actions and material risks to stakeholders.

Skills

PMO coordination

Stakeholder management

Governance

Budget tracking

Reporting

Risk management

Planning

English proficiency

Education

Degree in Business Administration

Engineering

Information Systems

PMO Certification

Tools

Microsoft Project Premium

Microsoft Planner Premium

Microsoft 365

Job description

PMO Coordinator – IT Carve-Out / Transformation

Location: Solna, Stockholm – hybrid

The Role

We are looking for an experienced Senior PMO Coordinator to join a major IT Carve-Out/-In and transformation programme in Stockholm.

Working as part of the IT Governance and Portfolio Management control team, you will be responsible for the day-to-day operation of the programme control framework and integrated IT roadmap. You will coordinate planning, reporting, governance, risks, dependencies, costs and readiness across multiple IT workstreams, providing reliable, decision-ready information to programme leadership and Steering Committees.

This is a hands‑on role suited to someone who can bring structure to complex, changing information and confidently coordinate multiple stakeholders and delivery teams.

Key Responsibilities

• Maintain the integrated IT roadmap, detailed schedules, milestones, dependencies, baselines and critical path.
• Coordinate planning, reporting cycles, status updates and follow-up across IT workstreams.
• Manage RAID, dependency, action, decision and change‑control registers.
• Prepare concise programme reports, governance packs, meeting materials, minutes and decision records.
• Track budgets, actuals, forecasts, resources and approved scope/cost/schedule changes.
• Maintain controlled Microsoft 365 repositories and programme evidence.
• Support governance routines, tollgates, cutover, Day 1 readiness, go‑live, handover, hypercare and TSA/RTSA exit activities.
• Ensure programme information is accurate, consistent, current and traceable.
• Drive follow‑up with workstream owners and **escalate** overdue actions, unresolved dependencies and material risks.
• Support consistent PMO ways of working and knowledge transfer to the future organisation.
• Proven experience as a PMO Coordinator, Project Coordinator, Programme Planner or equivalent within a large, complex IT programme.
• Strong hands‑on experience with Microsoft Project and/or Microsoft Planner Premium, including WBS, dependencies, milestones, baselines, critical path and progress/forecast updates.
• Experience coordinating multiple IT workstreams and maintaining an integrated programme plan.
• Strong programme controls experience covering RAID, dependencies, actions, decisions and change control.
• Experience producing executive‑level reporting and governance materials from multiple information sources.
• Experience tracking budgets, actuals, forecasts, commitments and resources.
• Advanced practical skills in Microsoft 365, particularly Teams, SharePoint, Excel and PowerPoint.
• Strong organisational skills with the ability to turn incomplete or changing information into reliable plans, reports, registers and dashboards.
• Excellent written and spoken English.
• Ability to work full‑time and be on site in Solna/Stockholm approximately 3–4 days per week.

Preferred Skills & Experience

• Previous experience supporting IT carve‑outs/carve‑ins, M&A, mergers, separations or standalone organisation transformations.
• Experience with Day 1 readiness, cutover, go‑live, handover, hypercare and TSA/RTSA exit.
• Professional proficiency in Swedish.
• Relevant degree in Business Administration, Engineering, Information Systems, Project Management or a related discipline, or equivalent professional experience.
• Certifications such as PMP, PRINCE2, IPMA, PMI‑PMOCP, MSP, AgilePM or recognised Microsoft Project training.