People Operations Specialist

Vend; Stockholms kommun; Hybrid; SEK 520,000 - 760,000; Full time

Job summary

Vend seeks a People Operations Specialist to shape the Nordic People Operations Hub, supporting Norway, Sweden, Denmark and Finland. You will combine hands-on delivery with improving digital workflows and AI-powered self-service, partnering with People Business Partners, Specialists and Product owners to turn insights into practical improvements.

Join our central, modern Oslo or Stockholm offices with flexible work options and contribute to an employee- and manager‑experience that scales across

Qualifications

• Approximately 2–4 years in People Operations or HR administration, ideally in a multi‑country or fast‑moving environment.
• Higher or vocational education within HR or another relevant field.
• Hands-on experience with modern HR platforms and confidence using AI tools, digital assistants and data to make work easier.
• You follow requests through, handle sensitive information carefully and recognise when to involve others.
• You use data and feedback to understand employee and manager needs, simplify workflows and create clear, useful guidance.
• You work well across teams and countries, communicate clearly and bring fluency in English, with possible Norwegian or Swedish proficiency being a plus.

Responsibilities

• Resolve operational needs across Norway, Sweden, Denmark and Finland, handling data changes and lifecycle events with high data integrity.
• Guide employees and managers towards digital services, trusted information and self‑service, coordinating with content owners to keep knowledge AI‑ready.
• Collaborate with product owners and specialists on broader process improvements, automation and AI development.

Skills

People Operations

HR administration

Multi-country experience

Digital platforms

AI tools

Data analysis

English fluency

Communication

Education

Higher or vocational education in HR

Tools

HRIS

Payroll systems

Job description

THE OPPORTUNITY

Shape the future of People Operations at Vend. Vend is the home of FINN, Blocket, Tori, Oikotie, DBA, and Bilbasen—where millions of people across the Nordics connect to find a job, a home, a way to move, or a fresh start.

THE OPPORTUNITY

Shape the future of People Operations at Vend.

Vend is the home of FINN, Blocket, Tori, Oikotie, DBA, and Bilbasen—where millions of people across the Nordics connect to find a job, a home, a way to move, or a fresh start.

Are you ready to be a key player in our Nordic People Operations Hub? We are looking for a People Operations Specialist who enjoys solving problems and is curious about how AI and technology can create simpler, faster, and more intuitive experiences.

As part of our team, you will resolve operational needs across Norway, Sweden, Denmark, and Finland. You will combine hands‑on delivery with opportunities to improve digital workflows, make trusted information easier to find, and enable effective self‑service. Working closely with People Business Partners, Specialists, and Product owners - using modern platforms and our AI front door - you will turn everyday insights into improvements that reduce effort and elevate the employee and manager experience.

Connect and collaborate in our central, modern Oslo or Stockholm office, complemented by flexible work options!

Core Responsibilities

• Resolve Operational Needs: Resolve employee and manager inquiries across Norway, Sweden, Denmark, and Finland - handling data changes and lifecycle events with high data integrity.
• Enable Knowledge, Self‑Service & AI: Guide employees and managers towards digital services, trusted information and self‑service. Work with accountable content owners to keep knowledge clear, usable and AI‑ready, identifying gaps and opportunities for automation.
• Improve How Services Work: Use cases, data and feedback to identify friction and improve Hub workflows. Collaborate with product owners and specialists on broader process improvements, and contribute to cross‑functional initiatives, automation and AI development.

What You Bring

• Relevant Experience: Approximately 2–4 years in People Operations or HR administration, ideally in a multi‑country or fast‑moving environment.
• Education: Higher or vocational education within HR or another relevant field.
• Digital Confidence: Hands‑on experience with modern HR platforms and confidence using AI tools, digital assistants and data to make work easier.
• Ownership & Judgement: You follow requests through, handle sensitive information carefully and recognise when to involve others.
• Problem‑Solving & Improvement: You use data and feedback to understand employee and manager needs, simplify workflows and create clear, useful guidance.
• Communication & Collaboration: You work well across teams and countries, communicate clearly and bring fluency in English, and it’s an advantage if you have working proficiency in Norwegian or Swedish.

Elke Wangen, Head of People Experience & Operations, is happy to provide information about the daily work and answer any questions you may have about the role. Elke is best reached by email ([e-mail]).

If you have any questions about the recruitment process or our company culture, Cecilia Bergerståhl, Senior Talent Acquisition Partner, is here for you! Contact info can be found at the bottom of the ad.

Want to get a feel for our culture and what drives us? Take a peek behind the scenes at our Career Page!