Office Manager

Adtraction AB; Stockholms kommun; On-site; SEK 424,000 - 525,000; Part time

Benefits offered by this job

Annual conference Sicily

Office-first culture

Competitive compensation

Job summary

Adtraction seeks an Office Manager to lead our Stockholm HQ, creating an exceptional office experience and culture. You will manage daily operations, suppliers, and events while supporting a 40-person team in a collaborative setting.

You’ll coordinate administrative tasks, handle facilities, and plan internal events, fika and celebrations. Fluency in Swedish and English is required, with a proactive, sociable mindset and the ability to work independently.

Qualifications

• Professional proficiency in Swedish and English, both spoken and written.
• Experience in arranging events or in a similar role (reception, office management, customer service, or event management) is a plus.
• Bachelor degree is advantageous.

Responsibilities

• Prepare the office for the day with breakfast buffé, coffee, espresso machine, and meeting rooms.
• Welcome visitors and prepare for external meetings.
• Handle incoming and outgoing mail, both physical and digital; order food, drinks and snacks, office supplies, tech equipment.
• Report maintenance issues & manage the alarm system.
• Plan and execute after-works, fika, birthdays and internal events.
• Welcome new hires with equipment, company merch, and an office walkthrough; send monthly newsletter.
• Manage receipts, expense reports, and invoices; handle bookings and administrative tasks.

Skills

Office management

Event planning

Communication

Swedish/English proficiency

Education

Bachelor degree

Tools

Google Workspace

Job description

Are you someone who loves building connections and creating fun, engaging events? Since our current Office Manager is growing within the company, we’re looking for a new Office Manager to join our tight-knit team of 40 in Garnisonen, Stockholm. If you're ready to be the key player in making our office (HQ) the best it can be, come join us!

About Adtraction

Adtraction was founded in 2007, and built on the ambition to create the best possible partnerships between brands and partners. Today, we’re a leading partner marketing platform that connects brands with creators and partners to drive traffic, content, and sales, all on a performance-based model.

We’re a team of 130 people across 12 offices in Europe, with our headquarters in Stockholm, Sweden.

People are at the core of everything we do, and we’re always looking for new talent who share our ambition to help brands and partners grow.

At Adtraction, you can always expect more - from your partnerships, your work, and your career.

About the role

When you join Adtraction, you will become part of a team that combines creativity, collaboration, ambition and commercial drive. Every role plays a part in building strong, lasting relationships - with our clients, partners, and each other.

As Office Manager for the Stockholm HQ office, your main job is to create an amazing office environment. You contribute to the feeling that people want to come to the office and enjoy the company of colleagues.

You are the person that makes sure the office runs smoothly every day and the right conditions are in place. You work independently, while building close connections with everyone in the office. You think no task is too small, and the role spans everything from ordering coffee beans to planning internal events.

What you’ll do

Daily operations

• Prepare the office for the day: a tasty breakfast buffé, coffee, espresso machine, and meeting rooms

• Welcome visitors and prepare for external meetings

• Handle incoming and outgoing mail, both physical and digital

• Order food, drinks and snacks, office supplies, tech equipment

• Report maintenance issues & manage the alarm system

Suppliers & Vendors

• Serve as the main point of contact for the landlord, cleaning company, security firm, waste management, plant service, and IT

• Follow up on quality and address any issues when service standards are not met

Culture & Events

• Plan and execute after-works, 'fika', birthday celebrations, activities and internal events, such as the summer party and christmas celebration. This is a big part of our culture and we are looking for someone who loves to arrange this!

• Welcome new hires with equipment, company merch, and an office walkthrough

• Send out a monthly newsletter to the office

Administration

• Manage receipts, expense reports, and invoices

• Handle bookings and various administrative tasks

Depending on your experience, additional tasks may be added.

What you bring

• A highly sociable personality, highly ambitious and motivated to create the best office culture!
• Planning and coordination with the ability to prioritize multiple tasks, problem-solving, attention to detail and ability to work independently
• Professional proficiency in Swedish and English, both speaking and writing

Your profile might be extra interesting if you have:

• Experience in arranging events or experience in a similar role, for example reception, office management, customer service or event management
• Previous experience with google suite: sheets, slides, docs etc is a plus!
• Bachelor degree

We hire based on experience, knowledge and personality, but also potential. If you’re passionate and eager to learn, we’d love to hear from you, also if you don’t meet every requirement.

We’re looking for

..someone who values collaboration, takes initiative, and has an always-improve mindset. You’re proactive, enjoy taking ownership, and love solving problems in a fast-paced, ever-changing industry.

We’re a social company that enjoys spending time together, and we can’t wait for you to be a crucial part of our vibrant and fun culture!

Employment

This is a 75% employment (permanent position) starting with 6 months probation period. Possible to move to a 100% position long-term.

You will work Monday–Friday 6h starting from 07:30. You will be based at our office at Linnégatan 89A. The position starts as soon as possible. You will report to Dominika, our COO.

What we offer

At Adtraction, we believe great people create great results. That’s why we focus on creating a workplace where you can thrive, both professionally and personally.

At Adtraction you can expect this (and more):

• Creative freedom and the possibility to build your role
• Regular social events and a yearly conference where we all meet, work and celebrate. This year we were in Sicily.
• Opportunities to grow and develop your skills
• A vibrant office-first culture. This position is 100% from the office.
• An international company with colleagues from 12 offices in Europe
• Working at a company listed on Nasdaq First North Growth Market
• A competitive compensation package
• A culture where we embrace relations, create long-term value and always improve
• A company with engaged employees (employee net promoter score of 45)