Nordic Site Administrator: Travel‑Ready Project Support

Hitachi Energy Ltd.; Solna kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Hitachi Energy Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. The role involves onboarding, reporting, travel arrangements and day-to-day site administration to keep project teams organized and focused.

The position may require travel 1–3 days per week within the Nordic region, and the successful candidate will work closely with Site Managers and engineering teams to ensure smooth project execution.

Qualifications

• Relevant qualification in business, project or office administration.
• Experience in a project, construction site or technical office environment.
• Strong MS Office skills.
• Excellent organizational skills and attention to detail.
• Experience in meeting coordination, reporting and document management.
• Proactive, service-oriented approach with ability to work independently and with teams.
• Fluent in local language and English.
• Willingness to travel within Nordic countries.

Responsibilities

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance and records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Assist with document management and project document control.
• Assist with preparation of documentation for audits and supporting evidence.
• Coordinate travel, accommodation, local transport and office services.
• Maintain lessons learned records and support project closeout activities.
• Collaborate with Site Managers, project teams and stakeholders across the Nordic organization.

Skills

MS Office

Organizational skills

Meeting coordination

Proactive and service oriented

English proficiency

Travel readiness

Education

Business/Project/Office administration qualification

Tools

SharePoint

Job description

Hitachi Energy Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. The role involves onboarding, reporting, travel arrangements and day-to-day site administration to keep project teams organized and focused.

The position may require travel 1–3 days per week within the Nordic region, and the successful candidate will work closely with Site Managers and engineering teams to ensure smooth project execution.