Nordic Site Administrator: Energy Projects & Travel

Hitachi Energy Ltd.; Ludvika kommun; Hybrid; SEK 420,000 - 540,000; Full time

Job summary

Hitachi Energy Ltd. is seeking a Site Administrator to support Substation projects across Finland, Sweden and Denmark. The role involves coordinating day-to-day site administration, onboarding, reporting inputs, and travel arrangements, with travel 1–3 days per week within the Nordics.

You will work with Site Managers, Civil and Electrical teams, contributing to documentation, audits, and efficient project execution in a dynamic international environment.

Qualifications

• Qualification in business, project, or office administration.
• Experience in project, construction site, or technical office.
• Strong MS Office skills.
• Excellent organizational skills with multitasking.
• Experience with meeting coordination and reporting.
• Proactive, service-oriented and collaborative.

Responsibilities

• Coordinate day-to-day site administration, calendars, contacts, and SharePoint content.
• Support onboarding and induction of site personnel; manage attendance records.
• Coordinate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Maintain project document management and audit-ready files.
• Assist with preparation of documentation for audits.
• Arrange travel, accommodation, transport, and office services.
• Maintain lessons learned records and support closeout activities.
• Collaborate with Site Managers and stakeholders across the Nordics.

Skills

MS Office

Organizational skills

Meeting coordination

Documentation management

Attention to detail

Travel willingness

English proficiency

Swedish language

Stakeholder coordination

Education

Business/Project/Office admin qualification

Tools

SharePoint

Excel

Job description

Hitachi Energy Ltd. is seeking a Site Administrator to support Substation projects across Finland, Sweden and Denmark. The role involves coordinating day-to-day site administration, onboarding, reporting inputs, and travel arrangements, with travel 1–3 days per week within the Nordics.

You will work with Site Managers, Civil and Electrical teams, contributing to documentation, audits, and efficient project execution in a dynamic international environment.